Juvenile Parole Board (JPB) Administrator

Department Information

This position is open to current Colorado residents only.

Please note: This recruitment may be used to fill multiple vacancies.

Hybrid with two days per week in the office.

Schedule: 8-5 with some weekend or evening work for occasional (rare) events.

Please note: These working arrangements are subject to change.

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Description of Job

About this Unit:
The Juvenile Parole Board (JPB) is a Type-1 transfer agency with independent statutory authority to conduct parole hearings for all youth committed by the Judicial branch to the custody of the Department of Human Services (CDHS) Division of Youth Services (DYS) system. The JPB members are appointed by the Governor and confirmed by the Senate. The JPB consists of 5 citizen-at-large members and 4 state department members from the Department of Education Department of Human Services Department of Labor and Employment and the Department of Public Safety.

The work unit consists of a statutorily mandated Administrator professional appointed by the Executive Director of CDHS and support staff pursuant to 19-2.5-1201 (6) C.R.S. that provide high-level technical and professional support to interpret circumstances in a variety of situations to the JPB members; to track review and conduct juvenile parole hearings; and to coordinate with client managers/parole officers and Administration in DYS.

About this Position:
Position serves as the statutorily mandated Administrator to the Juvenile Parole Board (JPB) pursuant to 19-2.5-1201 (6) C.R.S. This position is responsible for analytical decisions for administrative oversight of operational aspects of the JPB serving as a liaison between board members the DYS and the CDHS.

The position provides leadership for the JPB interprets and implements policies and procedures provides program oversight and management works with the JPB statutory board to develop and implement policy decisions and statewide parole hearing processes delivers program structure and guidance and works collaboratively with the DYS leadership and client managers/parole officers.

In addition this position promotes and leads the procedural functions of the JPB to include ensuring that the work of this unit is completed in a timely and accurate manner providing coaching and mentoring to staff and board members and empowering a workforce that embodies honesty integrity ethical behaviors and cohesiveness. Assists the Chair in planning directing and the operations of the JPB. Prepares briefings and advises the Chair and the Board on policy issues and new or updated legislation. Prepares operational plans and manages communications. Position provides fiscal oversight performance management personnel supervision policy implementation and process improvement.

Summary of Duties:
Juvenile Parole Board Administration and Facilitation

This position serves as a work leader for the Juvenile Parole Board (JPB) and is responsible for critical decision-making regarding the policy and the business of the board. This position is responsible for program management duties including legislative and budget development and oversight making recommendations to the Governor for board member appointments board member onboarding and training; managing and providing leadership to the JPB creating supportive policies staff to ensure that training and technical assistance opportunities are available to community partners board members and staff. Makes decisions on how to collect analyze and present data regarding board decisions.

Provides leadership guidance and recommendations to a statutory board comprised of 5 citizen members and 4 appointees from the departments of Education Human Services Labor and Employment and Public Safety. Coordinates with the CDHS Boards and Commissions Liaison and the Governors Boards and Commissions Office and Legislature for board member appointments and Senate confirmations.

In addition this position promotes and leads the procedural functions of the JPB to include ensuring that the work of this unit is completed in a timely and accurate manner providing coaching and mentoring to staff and board members and empowering a workforce that embodies honesty integrity ethical behaviors and cohesiveness. Assists the Chair in planning directing and the operations of the JPB. Prepares briefings and advises the Chair and the board on policy issues and new or updated legislation. Prepares operational plans and manages communications. Position provides fiscal oversight performance management personnel matters policy implementation and process improvement.

Position provides fiscal oversight of the JPB and VALE grant budgets. Works with the DCP and Office of Children Aging and Community Services Fiscal Officers on yearly budget tracing and monitoring. Maintains relationships with CDHS Accounting and addition works with Human Resources and the CDHS Controller to report to the PERA Board on compensation for PERA retiree citizen members.
Parole Hearing Administration of the JPB Providing Professional and Technical Support
Position administers/conducts hearings before the board and controls hearing proceedings (i.e. calling and swearing in witnesses ruling on evidence points of order and admission of hearing attendees). This position is recognized as an expert in juvenile justice pertaining to juvenile parole which enables the position to expertly advise the board during parole hearings on statutory provisions of Title 19 Colorado Childrens Code Title 18 Criminal Code board rules and policies. Ensures that JPB hearings are administered correctly that decisions are appropriately documented and that victim rights are appropriately applied pursuant to the Colorado Constitution and statutory requirements.

Position is responsible for scheduling all juvenile parole hearings and ensuring youth are eligible for parole and the length of parole. For ensuring hearings are appropriately staffed and conducted in accordance with statutes and policies governing juvenile parole. Notifying the committing court Judges District Attorneys and Community Review Boards of when a youth is being presented for parole. Position oversees the youth commitment and parole files and victim notification information in accordance with statute and state and federal law.

Supervision and Staff Development
This position manages and provides leadership to a full-time Administrator III #IHA 04943 (Deputy Administrator) and a full-time Administrator III #IHA 05047 (Victim Services Coordinator). This position provides leadership and supervision of the work performed by assigned staff to include the Performance Management Program; resolves minor disputes and grievances; develops or modifies staffing patterns; approves leave flex schedules and monitors work-from-home expectations. This position is responsible for identifying and implementing plans to increase staff skills and knowledge and ensuring that staff are highly qualified are trained in the appropriate curricula and are provided the opportunity to develop the necessary training and facilitation skills to provide ongoing training in technical assistance. This position is responsible for providing regular feedback supervision coaching and performance management for these positions with attention to accountability career growth professionalism and the creation of a cohesive and efficient team.

The position requires monitoring that staff appropriately document JPB decisions that victim services are provided pursuant to statutory requirements and that administrative support is provided in a timely and accurate manner.

Other duties as assigned to support the program and division objectives as directed by the Division Director.

Minimum Qualifications Substitutions Conditions of Employment & Appeal Rights

Experience Only:

• Seven (7) years of relevant experience in an occupation related to the work assigned to this position

OR

Education and Experience:

• A combination of related education and/or relevant experience in an occupation related to the work assigned equal to seven (7) years

Preferred Qualifications:

• Prior experience with youth parole or residential youth centers.
• Prior experience managing a legislatively mandated board council or commission.
• Prior supervisory experience.

Conditions of Employment

• Full background check and reference check required

• This position requires State of Colorado residency at the time of application (unless otherwise identified in the posting) and residency within the state throughout the duration of employment in this position.

• Motor Vehicle Check if the employee will drive a state-owned vehicle either in an ongoing capacity while performing their normal day-to-day job duties OR on occasion for training/meetings/client visits/etc.

• Must possess a valid non-restricted Colorado Drivers License or a non-restricted U.S. Drivers License for positions within 30 miles of the CO state border

• Out-of-State Drivers License holders must obtain a valid non-restricted Colorado Drivers License within 30 days of employment start date.

• Travel to DYS facilities is required at times to conduct parole hearings.

• Former State employees who were disciplinarily terminated or resigned in lieu of termination must:

1. Disclose that information on the application.

2. Explain why the prior termination or resignation should not disqualify you from the current position.

3. Provide your employee number from your prior State employment. Absent extraordinary circumstances prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS.

CDHS Selection Process Explanation

Employment history is calculated on a full-time basis (40/hrs per week). Part-time employment is calculated on a prorated basis to determine qualifications. Be sure your application specifically addresses your qualifications experience work products and accomplishments as they relate to the position and minimum requirements.

• Preferred Qualifications & Competencies:

  • Relevant years of state service experience.

Minimum Qualification Screening Process

A Human Resources Analyst will review the work experience/job duties sections of the online job application to determine whether your experience meets the minimum qualifications for the position. You must complete the official State of Colorado online application. Cover letters and resumes WILL NOT be reviewed during the minimum qualifications screening process. You must specifically document your work experience and qualifications in the application form . Do not use see resume or see attached.

You must meet the minimum qualifications to continue in the selection process. Part-time work experience will be prorated.

Comparative Analysis Process Structured Application Review

After minimum qualification screening the comparative analysis process will involve reviewing and rating of all the information you submit. The comparative analysis step may also include your results from standardized testing.

Your Work Experience/Job Duties

Document your work experience/job duties to the extent to which you possess the skills education experience minimum qualifications and preferred qualifications.

If listed answer all supplemental questions as your answers to these questions will be evaluated during this phase. Provide at least 4-8 sentences for each supplemental question.

Supplemental Questions

Answer the supplemental questions completely and thoughtfully. We will rate your answers based on the content of your response and your writing skills (spelling grammar and clarity of your writing).

Appeal Rights

You may file an appeal with the State Personnel Board or request a review by the State Personnel Director if your application is eliminated. You will find the appeals process the official appeal form and how to deliver it on the State Personnel Board website.

• You or your representative must sign and submit the official appeal form for review.

• You can find the official appeal form here .

• You must deliver the official appeal form to the State Personnel Board:

  • By email () or

  • Postmarked in US Mail to 1525 Sherman Street 4th Floor Denver CO 80203 or

  • Hand delivered (1525 Sherman Street 4th Floor Denver CO 80203) or

  • Faxed View phone number on us.fitly.work) within ten (10) calendar days from your receipt of notice or acknowledgement of the departments action.

Contact the State Personnel Board for assistance:

• At or

• Refer to the Colorado Code of Regulations (CCR) 801-1 State Personnel Board Rules and Personnel Directors Administrative Procedures Chapter 8 Resolution of Appeals and Disputes within the Rules webpage.

Supplemental Information

About Us & Benefits

If your goal is to build a career that makes a difference join the dedicated people of the Colorado Department of Human Services (CDHS). Our professionals strive to design and deliver high-quality human and health services that improve the safety independence and well-being of the people of Colorado. Each of us is committed to contributing to a safe and accessible CDHS . In addition to a great location and rewarding and meaningful work we offer:

• Strong secure yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401(k) and 457 plans

• Employer-supplemented Health Savings Account

• 11 paid holidays per year plus vacation and sick leave

• State of Colorado Employee BenefitHub Resource Center

• Excellent work-life programs such as flexible schedules training and more

• Remote work arrangements for eligible positions

• *Some positions may qualify for the Public Service Loan Forgiveness Program .

Our Values

• We believe in a people-first approach: We prioritize the needs well-being and dignity of the individuals families and communities we serve. We commit to respect fairness and access in every decision policy and interaction. We engage client voices and experiences in the development and implementation of the services we provide.

• Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility health and wellness and employee engagement.

• We hold ourselves accountable: We take responsibility through our actions programs and results for the state of health and human services in Colorado.

• Transparency matters: We are open and honest with employees our partners the Coloradans we serve and the public.

• We are ethical: We abide by what is best for those we serve by doing what is right not what is easy.

• Collaboration helps us rise together: We work together with all partners employees and clients to achieve the best outcomes for Coloradans.

ADA Accommodations

• CDHS is committed to a Colorado for ALL qualified individuals. As part of this commitment our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment.

• This includes completing the application process interviewing completing any pre-employment testing participating in the employee selection process and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to .

EEO Statement

• The State of Colorado is an equal opportunity employer

• We are committed to increasing a Colorado for ALL of our staff and providing culturally responsive programs and services. Therefore we encourage responses from people of all backgrounds and abilities. The State of Colorado believes that a Colorado for ALL drives our success and we encourage candidates from all identities backgrounds and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore in all aspects of the employment process we provide employment opportunities to all qualified applicants without regard to race color religion sex disability age sexual orientation gender identity or expression pregnancy medical condition related to pregnancy creed ancestry national origin marital status genetic information or military status (with preference given to military veterans) or any other protected status in accordance with applicable law.

Additional Support For Your Application

• Toll Free Applicant Technical Support

• If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application 1) ensure your documents are PDF or Microsoft Word files and 2) close the document before you attempt to upload (attach) it.

Required Supplemental Questions:

• (Multiple Choice) The bottom of this job announcement provides links to additional information on how to apply the assessment process toll-free applicant technical support and how the State of Colorado is an equal opportunity employer.

  • Please acknowledge below that you have read the information provided in these links.

    • This information is available to me and I have read this information.

    • I am unable to access the links with this information on the job posting. (If you select this option please contact the recruiter whose information is listed on this announcement so that they can send this information directly to you.)

• Your legal name is used in the hiring process for background checks. Did you use your full legal name in your application If not please update your information before submitting your application. Yes/No

• If you are a current or former State of Colorado employee please list your employee number (starts with 997). Your application may be considered incomplete if you do not provide this information. An incomplete application may not move forward in the Selection process. If you are a former or current state employee please identify what state agency you work(ed) with and how many years of relevant state service you have related to the position you are applying for. (Ensure this is listed on your application under work experience).

• Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application.

In the space below please explain why the prior termination or resignation should not disqualify your application from the current position.

THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER

Required Experience:

Unclear Seniority