Faculty Workload Specialist

Faculty Workload Specialist

Job ID: 15244

Location: Bellevue College

Full/Part Time: Full Time

Regular/Temporary: Regular

Position Summary

The Faculty Workload Specialist plays a vital role in ensuring operational efficiency and academic integrity by coordinating accurate workload tracking, instructional assignments, and scheduling across divisions. The position directly supports Bellevue College's mission of providing exceptional student-centered education by promoting consistent academic planning, supporting equitable faculty workload distribution, and streamlining instructional operations. This role contributes to the college's strategic goals of innovation, accountability, and inclusive excellence.

This position is open to all candidates; however, internal applicants will be given priority consideration.

Pay, Benefits & Work Schedule

Position Salary Range: $45,900/year - $61,296/year

The salary information shown above is a general guideline only. The salary will be determined based on candidate's qualifications and related experience, as well as market and business considerations. Individuals newly hired to Classified position are placed in a salary range based on the WPEA Collective Bargaining Agreement.

We offer a comprehensive compensation package with salary and benefits as the main components. Competitive salary is within the Range stated above, and commensurate with qualifications and experience. Generous benefits are offered through Washington State plans that includes multiple medical, dental, life and disability coverage choices for employees and dependents; choices of retirement and deferred compensation plans; paid holidays, sick, and vacation plans; transit program, reduced tuition, employee discounts and memberships, etc.

The employee is scheduled to work 40 hours per workweek. This is a Classified, overtime eligible position and represented by the Washington Public Employee Association of Higher Education (WPEA-HE).

About The College

Bellevue College is a vibrant, student-centered institution located just 10 miles east of Seattle. Serving one of the most diverse student populations in Washington - we are proud to reflect the global community we serve.

As an employer, Bellevue College is committed to fostering a workplace where employees feel valued, supported, and empowered. We believe that our faculty and staff are essential partners in fulfilling our mission, and we prioritize professional growth, collaboration, and innovation in everything we do. Employees at Bellevue College benefit from opportunities to expand their skills, contribute to meaningful work that changes lives, and engage in a community that is deeply committed to inclusion.

We are dedicated to creating an environment where creativity and innovation thrive, and where the contributions of every employee help shape both the success of our students and the vitality of the region. At Bellevue College, you will find a community that supports your goals, values your voice, and celebrates your impact.

About the Department

The Division of Academic Affairs at Bellevue College is dedicated to fostering an inclusive, student-centered, and innovative learning environment. Guided by our commitment to teaching excellence, equity, and social justice, we collaborate across the institution to deliver accessible and transformative academic programs. Our division prioritizes student success and advocates for historically marginalized groups, ensuring that our policies and practices reflect our values of equity, integrity, and service leadership. Through partnership with faculty, staff, and the broader community, we strive to empower students to create a more just and equitable world.

Essential Functions

Class Building & Schedule Maintenance

Build classes in ctcLink utilizing tools and collaboration efforts from departments such as Excel, TeamDynamix, and SharePoint.

Troubleshoot scheduling errors, make changes, and communicate changes to departments.

Maintain enrollment requirement groups.

Apply appropriate class notes and Inclusive Access and other fees in coordination with the Bookstore.

Update class information as instructor assignments and modalities change providing support for Deans, Associate Deans, Assistant Deans, and Program Chairs.

Generate and verify quarterly enrollment reports.

Correct assignment types and verify instructor records (EMPL RECD).

Modify Instructor/Advisor table and reserve classrooms as needed.

Communicate class cancellations and assist with Canvas/course merge requests.

Troubleshoot scheduling and LMS integration issues; escalate to SBCTC as needed in coordination with the Director of OASIS (Academic Strategy and Integrated Scheduling).

Faculty Workload & Stipend Processing

Run Faculty Workload (FWL) calculations and reconcile employee records.

Code/process faculty contracts for part-time, moonlight, and special assignments.

Process stipends, build releases, and generate faculty contracts.

Back up the Director of OASIS on workload-related tasks.

Standardize and centralize faculty workload documentation procedures.

Run error reports and escalate unresolved issues to SBCTC in collaboration with the Director of OASIS.

Curricular Changes Documentation

Collaborate with Academic Affairs colleagues to process annual curricular updates.

Input and track approved changes across multiple systems of record.

Ensure curricular changes are communicated and implemented accurately.

Instructional Fees Audit & Compliance

Run fee-related data queries and verify catalog- and section-level fee accuracy.

Ensure clarity and transparency of course and term fees to students.

Resolve discrepancies and escalate unresolved issues to SBCTC with support from the Director of OASIS.

Other

Provide operational or project-based support to the OASIS team.

Participate in special initiatives or temporary assignments aligned with the Office of the Provost and Academic Affairs priorities.

Perform other duties as assigned.

Minimum Qualifications

Bachelor's degree; equivalent combination of education and/or relevant experience may substitute on a year-for-year basis.

Experience working with databases or database-driven systems.

Effective written, verbal, listening, and interpersonal communication skills.

Demonstrated ability to manage multiple tasks, prioritize effectively, and meet competing deadlines.

Experience working collaboratively with diverse colleagues and/or students in an inclusive environment.

Demonstrated ability to foster equity and belonging through cultural awareness and intercultural competence.

Proven success in collaborating with multiple internal and/or external stakeholders.

Proficiency in Microsoft Office applications, including Word, Excel, Outlook, PowerPoint, and SharePoint.

Preferred Qualifications

Experience building class schedules and/or managing Faculty Workload (FWL) in ctcLink (PeopleSoft).

Experience working with PeopleSoft Campus Solutions or other higher education enterprise systems.

Conditions of Employment

Bellevue College intends to provide a drug-free, healthy, safe, and secure work and educational environment. Each employee is expected to report to work in an appropriate mental and physical condition to perform her/his/their assigned duties.

Bellevue College employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

Sexual Misconduct and Background Check:

Prior to start of employment, finalists(s) for this position will be subject to a pre-employment background check as a condition of employment. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under

Check frequently in your inbox, spam, junk, clutter email folders for any communication regarding the next steps from Bellevue College and our background check partners.

Reference Check:

Reference checks may include, but are not limited to, contacting references and verification of work experience, and/or past job duties.

Other Information

This position is NOT eligible for relocation allowance.

This position is NOT eligible for sponsorship for employment-based visa.

How To Apply

Applications received by 11/21/2025 will be given full consideration. Applications received after that date may be considered until the position is filled.

All individuals interested in this position are encouraged to apply. Your application must include a complete