Administrative Assistant

Administrative Assistant

Quintairos, Prieto, Wood & Boyer, P.A. (QPWB), a multi-office national law firm, has an immediate opening for a full-time Administrative Assistant in our Miami, FL office. This is an excellent opportunity for a detail-oriented administrative professional to join a fast-paced legal environment and play an integral role in supporting our litigation teams.

About the Role

The Administrative Assistant is responsible for the processing, tracking, and management of subpoenas and related documents, working closely with attorneys, clients, and third-party providers. This position is ideal for someone who thrives on organization, accuracy, and communication, and who has previous experience in a law firm or court setting.

Key Responsibilities

• Receive, review, and process incoming subpoenas and related legal requests
• Prepare and issue outbound subpoenas under attorney direction
• Track and manage the status and disposition of subpoenas, ensuring timely follow-up and documentation
• Communicate with clients, witnesses, experts, and medical providers as needed to coordinate records
• Assist attorneys in responding to inquiries regarding subpoenaed information
• Maintain organized and updated case files and documentation
• Prepare and bill time entries accurately, including invoice processing
• Support other administrative team members and departments when needed
• Perform other clerical or administrative tasks as assigned

Qualifications

• Minimum 2 years of experience in a clerical role within a law firm or court environment, specifically handling subpoenas
• Strong knowledge of subpoena procedures, legal terminology, and billing practices
• Proficiency in Microsoft Word, Outlook, and Excel
• Strong organizational and time-management skills with the ability to manage competing priorities
• Excellent written and verbal communication skills
• Ability to work independently and exercise sound judgment in time-sensitive situations
• High School Diploma or equivalent required

Physical Requirements

This position involves primarily sedentary work, including extended periods of sitting, use of computers and office equipment, and occasional standing, reaching, or lifting of items up to 20 pounds.

Work Environment

This role is based in a professional indoor office environment with standard business hours. The employee may experience varying noise levels and occasional interruptions.

What We Offer

• Competitive salary, commensurate with experience
• Comprehensive benefits package for full-time employees, including:
• Medical, dental, and vision insurance
• Employer-paid life and short-term disability insurance
• 401(k) plan with employer match
• Paid vacation and holidays

If you are a reliable and detail-oriented professional with subpoena handling experience, we invite you to apply and become part of a respected legal team.

Submit your resume for immediate consideration. QPWB is an Equal Opportunity Employer.