Insurance Coordinator

Overview

About Suffolk

Suffolk is a national enterprise that builds, innovates, and invests. We provide value across the entire project lifecycle through our core construction management services and complementary business lines in real estate investment, design, self-perform construction, and technology start-up investment (Suffolk Technologies). By integrating data, artificial intelligence, and advanced technology through our Seamless Platform, we connect design, construction, and operations to deliver smarter, more predictable results and redefine how America builds. 

Suffolk – America’s Contractor – is a national company with more than $9 billion in annual revenue, 3,000 employees, and 17 offices, including Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, San Diego, Las Vegas, Herndon, U.S. Virgin Islands, and other key markets. Suffolk manages some of the most complex and transformative projects in the country, serving clients across healthcare, life sciences, education, gaming, aviation, transportation, government, mission critical, and commercial sectors. Suffolk is privately held and is led by founder, chairman and CEO John Fish. Suffolk is ranked #8 on ENR’s list of “Top CM-at-Risk Contractors.” For more information, visit and follow Suffolk on Facebook, Twitter, LinkedIn, YouTube, and Instagram. 

At Suffolk, we believe that our total rewards program should offer you and your family the support you need when it matters most. That’s why we have created a program that provides employees with access to a wide variety of options that can be personalized to support you and your loved ones physically, emotionally, and financially. 

Benefits include, competitive salaries, auto allowances and gas cards for certain roles, access to market leading medical and emotional and mental health benefits, dental, and vision insurance plans, virtual care options for physical therapy and primary care, generous paid time off, 401k plan with employer match and access to expert financial resources, company paid and voluntary life insurance, tax deferred savings accounts, 10 backup daycare days each year, short- and long-term disability, commuter benefits and more.  For more information, click here. 

Role Summary

The Insurance Coordinator manages subcontractor insurance and CCIP administration for all assigned Suffolk projects. This position functions as a link between the Risk Management Team, Suffolk’s Broker, and the project teams to ensure subcontractor compliance as it relates to Suffolk Construction’s insurance programs’ strategic objectives.

This role is based on‑site in in office five days a week.

Responsibilities

• Review and analyze subcontractors’ certificates of insurance for compliance with Suffolk subcontract agreements and authorize access to job sites
• Identify noncompliant insurance through certificate analysis and exercise discretion in determining need to elevate to the Insurance Program Manger to obtain insurance waivers.
• Contractor Controlled Insurance Program administration, including but not limited to:
  • Process and track all subcontractor enrollments as well as making determination regarding subcontractor exclusions from the program
  • Monitor subcontractor payroll submissions
  • Facilitation of CCIP start up and monthly review meetings with project teams
  • Generally, serve as a liaison between the program Broker and project teams
• Follow up with subcontractors and agents regarding new, expired and non-compliant insurance through the use of a certificate tracking software system
• Maintain and track subcontractor insurance policy information including full review for New York projects
• Provide regular communication on the status of individual projects to the project teams.
• Obtain certificates of Suffolk’s insurance policy as required by contractual obligations
• Train project teams on insurance administration procedures at project start up meeting

Qualifications

• Bachelor’s Degree, additional legal and/or insurance experience is preferred
• Sound understanding of insurance and knowledge of coverage terms
• Construction background preferred, but not necessary.
• Excellent communication skills (both written / oral) / able to effectively communicate with all levels of the company
• Thorough working knowledge of MS Word, Excel, Outlook

Necessary Attributes

• Possess and understand Suffolk Core values, goals and vision
• Actively participate as a team member within the Enterprise Risk Management department and with all departments within the Company
• Willingness and ability to expand knowledge and effectiveness in both the commercial insurance industry and the construction industry
• Ability to communicate effectively both written and verbal with all levels of staff, including public presentation skills
• Highly developed interpersonal skills for dealing with sensitive, or critical claims situations
• Ability to prioritize multiple demands in a fast paced, changing work environment
• Initiative to meet designated timetables with minimum supervision
• Detail oriented
• Ability to travel at least on a quarterly basis

Working Conditions

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stands; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking.

EEO Statement

Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk.

Compensation Information

Where required by law, pay ranges can be found in Suffolk's job postings. Base Salary for this position is just one component of Suffolk’s total rewards package for employees. Actual salaries may be based on several factors including, but not limited to, a candidate's skill set, experience, education and other qualifications. Suffolk offers a comprehensive benefits package as part of its overall total rewards strategy. Salary ranges are reviewed regularly to reflect market trends.