Subcontracts Administrator

Role Overview The Procurement & Subcontract Specialist at Fluence is a mid-career professional responsible for driving sourcing and subcontracting activities across the sales and pre-execution phases of energy storage projects. With a strong foundation in procurement, this role owns end-to-end sourcing packages, contributing to competitive proposal development, cost accuracy, and supplier strategy. Working closely with cross-functional teams, the specialist supports pricing development, supplier selection, and procurement assumptions, while ensuring alignment with regional and project requirements. This role also plays a key part in developing supplier relationships and driving efficient, scalable procurement practices. Key Responsibilities Own and deliver end-to-end sourcing packages in support of project proposals, ensuring timely and high-quality execution Lead sourcing activities for EPC, BOP, and key equipment packages, including RFQ preparation, bid analysis, and supplier selection Influence proposal competitiveness by driving cost accuracy, supplier strategy, and procurement assumptions Manage RFQ processes end-to-end, including scope definition, commercial evaluation, and supplier recommendations Support subcontract negotiations, with progression toward independently leading commercial and contractual discussions Collaborate closely with Sales to support pricing development and proposal submissions Partner with Engineering to ensure supplier proposals align with technical and project requirements Contribute to pricing inputs (SOG) and procurement strategies for proposals and pipeline opportunities Support supplier development, qualification, and relationship management aligned with regional procurement objectives Maintain procurement data, dashboards, and reporting accuracy using SAP and other tools Ensure compliance with Fluence procurement policies, procedures, and governance standards Support demand planning activities through the issuance of purchase orders and letters of intent, as required Required Qualifications & Experience 4–6 years of experience in procurement, sourcing, or subcontract management within industrial, energy, or engineering environments Proven experience managing RFQs, supplier selection, and sourcing activities end-to-end Bachelor’s degree in Engineering, Business Administration, Supply Chain, or a related field Strong analytical and problem-solving skills with a structured, detail-oriented approach Excellent communication skills with the ability to engage and influence internal stakeholders and external suppliers Preferred Qualifications & Experience Experience in energy storage, renewable energy, construction, or BESS projects Exposure to EPC or BOP subcontracting environments Experience with SAP S/4HANA or similar ERP systems Experience supporting pricing, cost estimation, or proposal development activities Additional Skills Ownership & Accountability: Takes responsibility for delivering sourcing and subcontracting activities independently and to a high standard Collaboration & Influence: Builds strong, effective relationships across cross-functional teams and with external partners Problem Solving: Proactively identifies and resolves procurement and supplier challenges with practical, outcome-driven solutions Resilience: Thrives in a fast‑paced, dynamic project environment and maintains composure under pressure Negotiation: Supports and develops capability to lead commercial discussions and contract negotiations Relationship Management: Establishes and maintains productive, long‑term supplier and stakeholder partnerships Initiative: Proactively drives sourcing activities and identifies opportunities for improvement Data-Driven: Leverages data and insights to support decision‑making and optimize outcomes Time Management: Effectively prioritizes and manages multiple deadlines in a project‑driven environment Equal Opportunity Employer At Fluence, we believe great teams are built on a collaborative and connected culture. We’re proud to be an Equal Opportunity Employer and welcome qualified applicants of all backgrounds. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, veteran status, gender identity or expression, genetic information, or any other status protected by law. Work Authorization To join our team, you’ll need to be legally authorized to work in the United States at the time of application and throughout your employment, without the need for employer sponsorship. Please note that Fluence does not sponsor work visas for this position. #J-18808-Ljbffr