Billing Manager

Billing Manager

Compensation: $55,000$75,000 base salary

Schedule: MondayFriday, approximately 8:00 AM4:00 PM

Work Environment: Hybrid flexibility available, typically one remote day per week.

Position Overview

The company is seeking an operationally focused accounting and finance professional to support with day-to-day business operations. This person will be hands-on across accounting, finance, customer communication, scheduling, billing, purchasing, and operational coordination.

Key Responsibilities

• Manage and oversee all customer invoicing, billing activities, payment applications, and collections efforts.
• Maintain and administer QuickBooks billing and receivables functions, ensuring accurate customer records and timely cash application.
• Develop and monitor customer credit limits, approve new accounts, and maintain credit policies designed to reduce bad debt exposure.
• Analyze aging reports, follow up on delinquent accounts, resolve billing discrepancies, and negotiate payment arrangements as needed.
• Execute and track purchase orders while coordinating with vendors and suppliers to ensure timely delivery and accurate invoicing.
• Track project budgets, customer budgets, revenue forecasts, and operational costs while preparing reports for leadership review.
• Assist with schedule management and daily operational coordination to support business activities.
• Communicate directly with customers, vendors, suppliers, and internal stakeholders regarding billing questions, account status, and payment issues.
• Support process improvement initiatives and help establish scalable billing, collections, and reporting procedures.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• 3+ years of billing, accounts receivable, collections, or credit management experience.
• Strong QuickBooks and general accounting experience.
• Experience managing customer invoicing, aging analysis, collections strategies, and receivables reporting.
• Comfortable working in a hands-on, entrepreneurial environment.
• Earlier-career professional with growth potential and a modern operational mindset.
• Strong communication skills with the ability to interact directly with customers and stakeholders.

Benefits

PTO, hybrid work schedule, employer-paid portion of medical, dental, and vision insurance premiums, and eligibility to participate in the company's 401(k) program.