Purchasing & A/P Specialist

Overview Purchasing and Accounts Payable Specialist in Business Solutions at CorePrint Solutions plays a critical role in ensuring the smooth flow of purchasing, vendor coordination, and accounts payable processes. The position executes time-sensitive procurement and billing activities with accuracy and urgency, while ensuring the company receives value in pricing and service. In addition, this role supports front office operations by assisting with incoming calls, customer inquiries, and visitor interactions as needed. The role requires sound judgment, strong communication, and a commitment to operational excellence and customer experience. Responsibilities Process purchase orders with urgency and accuracy, aiming for same-day submission when possible. Compare vendor pricing and sourcing options to secure the best value. Communicate with vendors for order confirmations, tracking details, and delivery timelines. Proactively track inbound orders and provide timely updates to internal stakeholders. Coordinate with warehouse and logistics teams to confirm receipt of goods and resolve discrepancies. Maintain accurate records of purchase orders, pricing history, and vendor communications. Review incoming invoices for accuracy against purchase orders, pricing, and contracts. Route invoices for approval and ensure timely processing to meet payment terms. Partner with Accounting to ensure bills are entered, approved, and paid on time. Evaluate vendor performance, including pricing, service quality, and reliability. Identify and onboard new vendors to improve cost, service, or product availability. Maintain professional, objective vendor relationships focused on performance and value. Serve as a responsive point of contact for vendors, manufacturers, and partners. Follow up to resolve open items, discrepancies, and questions promptly. Answer incoming phone calls and assist customers to ensure continuity of service. Greet visitors and support front office needs during coverage gaps. Provide timely, professional assistance to customers and route inquiries appropriately when supporting front desk functions. Assist with cross-functional administrative coordination, including sales and service support. Identify process gaps and recommend improvements to purchasing, invoicing, and vendor management workflows. Maintain a high level of organization, accountability, and ethical standards across all responsibilities. Education / Certifications High school diploma or equivalent required Associate’s or bachelor’s degree preferred Required Qualifications 2–5 years of experience in administrative, operations, purchasing, or accounting support roles Hands-on experience with purchase orders, invoicing, and vendor coordination Experience evaluating vendor pricing and making cost-conscious purchasing decisions Proven ability to manage time-sensitive tasks with accuracy and urgency Experience in a fast-paced, multi-department environment Proficiency with Microsoft Outlook, Excel, and Teams Strong attention to detail in financial data, pricing, and documentation Excellent communication skills with vendors Ability to manage multiple priorities and ensure timely task completion Strong organizational skills and follow-through Proactive problem-solving, especially in identifying and resolving discrepancies High integrity and ability to make objective, business-focused decisions Dependable, responsive, and process-driven Ideally, You Should Also Have Experience with QuickBooks Online or similar accounting software Familiarity with CRM or ticketing systems (e.g., FreshService) Experience supporting purchasing and accounts payable in a high-volume environment Strong ability to negotiate pricing and evaluate vendor proposals Experience identifying and onboarding new vendors or suppliers Continuous improvement mindset focused on cost savings and efficiency Ability to anticipate supply or vendor issues and address them proactively Comfort providing front desk backup support in a professional, customer-facing capacity Strong time management skills to meet same-day processing expectations Benefits Generous Time Off: PTO and paid holidays Comprehensive Benefits: Health, dental, and pet plans, plus mental health support Family Support: Paid maternity and parental leave Education Support: Tuition reimbursement and in-house courses Referral Bonuses: Reward for helping us grow Community Impact: Company-sponsored volunteer days and philanthropic initiatives Professional Development: Industry memberships Career Growth: Internal mobility opportunities Fun Culture: Social events and employee activities To Executive Search Firms & Staffing Agencies: CorePrint Solutions does not accept unsolicited resumes from any agencies that have not signed a service agreement. All unsolicited resumes will be considered CorePrint Solutions’ property. This includes resumes submitted directly to hiring managers without contacting CorePrint Solutions’ Human Resources Talent Department. #J-18808-Ljbffr CorePrint Solutions, Inc.