Administrative & Production Support Assistant

Job Description

Job Description

At Kelly®, we’re passionate about helping you find a job that works for you. How about this one? We’re seeking an Administrative & Production Support Assistant to work with a premier manufacturing client in **Hampton, VA

If you’re highly organized, detail-oriented, comfortable working with production paperwork, and enjoy being the person who keeps an office running smoothly, this could be a great opportunity.

Location:Hampton, VA
Employment Type:Temp-to-Hire
Shift: 1st Shift
Schedule:Monday–Friday

What’s a Typical Day?

As an Administrative & Production Support Assistant, you’ll serve as an important connection between the front office, Production, Accounting, Engineering, Quality, Project Management, and company leadership

You’ll be responsible for:

* Answering and directing incoming phone calls professionally
* Greeting customers, vendors, applicants, and other visitors
* Assembling and organizing production travelers and work-order packets
* Ensuring production packets contain required drawings, routers, inspection documents, specifications, and supporting paperwork
* Distributing production documentation to the appropriate departments
* Maintaining organized electronic and hard-copy production records
* Scanning, copying, filing, retrieving, and replacing documentation as needed
* Working with Production, Engineering, Quality, and Project Management when documentation is missing, incomplete, or updated
* Assisting **Accounts Payable** with invoice entry and processing
* Matching vendor invoices with purchase orders and receiving documentation
* Researching missing purchase orders, receiving information, or supporting documentation
* Routing invoices for review, approval, or additional information
* Maintaining vendor, invoice, and AP documentation
* Assisting with shipping paperwork and other administrative documentation
* Processing incoming and outgoing mail
* Monitoring and ordering office supplies
* Providing administrative support to Accounting, Human Resources, Operations, Project Management, and management
* Maintaining confidentiality of employee, payroll, financial, customer, vendor, and company information
* Supporting special projects and other administrative needs as assigned

Production Documentation Support

A major part of this position involves helping maintain the flow of documentation used by the production team.

You’ll assemble and maintain production travelers, work orders, drawings, inspection documents, specifications, and related paperwork so Production has the information needed to complete each job.

Strong attention to detail is important. If paperwork appears to be missing, incomplete, or inconsistent, you’ll coordinate with the appropriate Production, Engineering, Quality, or Project Management team member to get the issue resolved.

Accounts Payable Support

You’ll also assist the Accounting team with routine Accounts Payable responsibilities, including invoice entry, matching invoices to purchase orders and receiving records, organizing invoices for approval, researching missing documentation, and maintaining AP records.

This Job Might Be an Outstanding Fit If You:

* Have a high school diploma or equivalent
* Have previous administrative, office, accounting support, or manufacturing experience
* Are highly organized and able to manage multiple priorities
* Have strong attention to detail and accuracy
* Are comfortable working in a fast-paced manufacturing environment
* Have professional communication and customer-service skills
* Are proficient with Microsoft Outlook, Word, and Excel
* Have solid computer and data-entry skills
* Are comfortable learning ERP, accounting, and document-management systems
* Can appropriately handle confidential information
* Have experience working with work orders, production paperwork, purchase orders, invoices, or ERP systems— a plus
* Have previous Accounts Payable experience— a plus
* Have previous manufacturing or production-environment experience — preferred

What We’re Looking For

The ideal candidate is someone who takes ownership of their work, follows through on outstanding items, notices when something is missing, and communicates with the appropriate team to get it resolved.

Because you’ll support several departments, you should be comfortable changing priorities throughout the day while maintaining accuracy, professionalism, and organization.

Once you apply, you’ll proceed to the next steps if your skills and experience look like a good fit. But even if this particular position doesn’t work out, you’ll still be part of the Kelly® talent network, giving our recruiters access to your profile for other opportunities.

Helping you discover what’s next in your career is what we’re all about.

Apply today for the Administrative & Production Support Assistant position in Hampton, VA!

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Please note: The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location, and job type. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Get a complete career fit with Kelly®.

You’re looking to keep your career moving onward and upward, and we’re here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.