Purchasing Specialist

Job Description

Job Description

We are looking for a detail-oriented Purchasing Specialist to support daily procurement operations for an onsite team in New Jersey. This long-term contract opportunity is ideal for someone who enjoys coordinating with vendors, managing order activity, and keeping purchasing records accurate and up to date. The person in this role will help maintain steady supply flow, support internal departments, and contribute to efficient, cost-conscious purchasing decisions.

Responsibilities:

• Create and manage purchase orders, requisitions, and related procurement paperwork to support ongoing business needs.

• Communicate with suppliers to request pricing, confirm order details, and secure delivery commitments.

• Track open orders, follow up on acknowledgements, and expedite shipments when timelines are at risk.

• Maintain organized vendor information, purchasing files, and procurement records with a high level of accuracy.

• Partner with internal teams to understand material or service needs and align purchasing activity with operational priorities.

• Review invoices against order documentation and help resolve pricing, quantity, or receipt discrepancies.

• Assist with monitoring inventory levels and support replenishment planning for needed supplies and materials.

• Prepare basic purchasing reports and help identify opportunities for improved supplier performance or cost savings.

• Some prior experience in purchasing, procurement, or order coordination is preferred, though entry-level candidates with relevant skills may be considered.
• Ability to prepare and process purchase orders with strong attention to detail and accuracy.
• Comfortable communicating with vendors and internal stakeholders in a clear and detail-focused manner.
• Strong analytical skills with the ability to compare pricing, delivery terms, and order information.
• Proficiency with Microsoft Office and general computer applications.
• Ability to stay organized while managing multiple tasks and following up on deadlines.
• Understanding of purchasing department processes, procurement activities, or vendor support functions is a plus.