Administrative/Operations Assistant

Job Description

As the Administrative/Operations Assistant with this established family office, you will play an important role in keeping the office organized, welcoming, and running efficiently while supporting leadership. Working closely with the broader team, you will oversee day-to-day office needs, coordinate meeting logistics, assist with events, and help manage schedules, travel, and administrative projects. This is an excellent opportunity for someone who enjoys being involved in many aspects of operations, takes initiative, and finds satisfaction in helping a team stay organized and productive. Candidates who are adaptable, collaborative, and comfortable working in a fast-moving environment are encouraged to apply.

Key Responsibilities:

• Provide day-to-day support to several senior team members by coordinating calendars, arranging travel, monitoring expenses, and managing related administrative details.
• Maintain and organize projects and data tracking needs across spreadsheets and internal programs, helping ensure assignments and relevant records remain current.
• Take ownership of daily office needs, coordinating with property management, third party vendors, and outside contacts.
• Ensure meeting spaces are consistently prepared and ready for use, including managing room reservations, arranging refreshments, setting up presentation technology, and coordinating visitor access.
• Support the planning and execution of office events, meetings, and more, including occasional activities held at external locations.
• Assist colleagues with the preparation and organization of presentations, meeting materials, and other documents.
• Respond to general administrative needs and provide additional operational support to help the office function smoothly.

Why You'll Love Working Here:

• Enjoy a combination of office operations, executive support, event coordination, and project-related responsibilities.
• A collaborative environment that values initiative, flexibility, and a willingness to contribute.
• A competitive compensation package along with health insurance and a hybrid office schedule.

What We're Looking For:

• Relevant experience. You have around two years of experience in a white glove space supporting office administration, administrative support to principals, or a similar background; a bachelor's degree is required.
• Technically capable. You are comfortable working across Microsoft Office applications.
• Adaptable. You can manage a range of responsibilities in a demanding environment while adjusting quickly as priorities evolve.
• Collaborative. You enjoy working as part of a team, supporting colleagues, and contributing wherever assistance is needed.
• Communicative. You express yourself clearly and professionally, build positive working relationships, and are comfortable coordinating with a variety of internal and external contacts.
• Organized. You have a strong eye for detail, manage competing demands effectively, and take pride in keeping tasks and logistics on track.

The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.