HR COORDINATOR/LEAVE ADMINISTRATOR

Position Details Job Location: South Jordan, UT 84095 Position Type: Full Time Position Summary The HR Compliance and Leave Specialist administers and ensures compliance with employee leave and accommodation programs, including FMLA, ADA, short‑term disability, PWFA, and other protected leaves of absence. This role manages the end‑to‑end leave process, supports the interactive accommodation process, and provides guidance to employees and leadership while ensuring adherence to applicable federal and state regulations. Additionally, the Specialist provides critical administrative and operational support to the Human Resources function, including personnel records management, recruitment support, and HRIS‑related activities. The position ensures compliance with applicable laws, regulations, and company policies while delivering timely and professional service to employees and internal stakeholders. Key Responsibilities Leave & Benefits Administration Administer employee leave programs, including FMLA, short‑term disability, PWFA, personal and other applicable leave policies Review certifications, recertifications and track intermittent leaves Serve as the primary point of contact for leave‑related inquiries, ensuring timely, accurate, and professional communication Coordinate with internal stakeholders to track and manage leave cases Maintain accurate documentation and ensure compliance with federal, state, and company requirements Coordinate return‑to‑work requirements and stipulations ADA Accommodations Administer ADA accommodation requests, including documentation, tracking, and coordination with employees and management Facilitate and document the interactive process in accordance with legal requirements and company policy Maintain confidential accommodation records in compliance with applicable regulations HR Administration & Compliance Maintain employee personnel files, ensuring accuracy, completeness, and compliance with established recordkeeping standards Process and file documentation received from departments in a timely and accurate manner Track and maintain required employee acknowledgements, including handbook and facility‑related documentation Support internal and external audits and ensure adherence to record retention requirements HRIS & Systems Support Prepare and submit IT tickets for employee lifecycle changes, including new hires, terminations, and position updates Provide first‑level HRIS support and troubleshooting; elevate issues as appropriate Assist in maintaining data integrity across HR systems Recruitment Support Conduct and document pre‑employment reference checks Provide administrative support throughout the recruitment and hiring process, as needed General Administrative Support Provide administrative support to the HR team, including scheduling, reporting, and correspondence Serve as backup support for reception functions, including greeting visitors and managing incoming communications, as needed Participate in HR projects and perform additional duties as assigned Qualifications Bachelor’s degree in Human Resources, Business Administration, or related field preferred 2–4 years of relevant HR administration or related experience Demonstrated experience administering leave caseloads for FMLA, ADA, and leave administration processes, including short‑term disability programs Solid understanding of reasonable accommodation regulations and requirements Familiarity with multi‑state employment practices and compliance requirements Strong organizational and time management skills with a high level of attention to detail Demonstrated ability to handle sensitive and confidential information with discretion and sound judgment Strong written and verbal communication skills Proficiency in HRIS platforms and Microsoft Office applications Preferred Qualifications Professional HR certification (e.g., SHRM‑CP or PHR) a plus Benefits An exceptionally supportive company culture that places people over profit Consistent Monday – Friday schedules Fair and competitive compensation + bonus opportunities Health insurance options with generous company contributions Dental and Vision coverage Life and Disability insurance (100% company paid + options for more!) Competitive 401k match program Paid Time Off (PTO) and Paid Holidays Paid Volunteerism Time Off (VTO) to support your community Legal and Pet insurance options Free Roadside Assistance for your personal vehicle Tuition Assistance Program Ongoing professional training and development Employee incentive and recognition programs A state‑of‑the‑art office building with outstanding features and amenities, including free onsite fitness center, basketball court, game room with bowling alley, and electronically adjustable workstations #J-18808-Ljbffr ALPHA WARRANTY SERVICES INC