Executive Operations Coordinator

Executive Operations Partner

Nyman Associates is a mission-driven organization dedicated to supporting schools, students, and professionals through high-quality educational and therapeutic services. As we continue to grow, we're seeking an exceptional Executive Operations Partner to work closely with senior leadership and help drive organizational excellence across the company.

This role combines executive partnership, project coordination, operational leadership, and process improvement. You'll serve as a trusted partner to leadership while building systems, improving workflows, coordinating initiatives, and ensuring critical priorities move forward with consistency and excellence.

The ideal candidate is highly organized, proactive, resourceful, and energized by creating structure from complexity. They naturally anticipate needs, solve problems independently, and take pride in helping leaders and teams operate at their best.

What You'll Do

Executive Partnership & Leadership Support

• Serve as a trusted business partner to senior leaders
• Manage complex calendars, scheduling, and executive priorities
• Prepare meeting agendas, briefing materials, summaries, and follow-up action items
• Coordinate travel, logistics, expenses, and executive communications
• Anticipate needs and proactively remove obstacles before they become problems
• Track key decisions and ensure accountability across initiatives

Project & Initiative Coordination

• Drive projects forward with strong ownership and follow-through
• Coordinate cross-functional initiatives and communication
• Maintain project timelines, deliverables, and accountability systems
• Monitor progress and provide clear status updates to leadership
• Ensure important priorities continue moving forward without constant oversight

Operations & Process Improvement

• Create SOPs, workflows, templates, trackers, and operational documentation
• Identify inefficiencies and implement practical improvements
• Build scalable systems that increase organizational effectiveness
• Improve communication, handoffs, and operational consistency across teams
• Support change management and implementation of new processes

Organizational Operations

• Track contracts, renewals, deadlines, reimbursements, and operational details
• Support onboarding, documentation, and organizational systems
• Maintain accurate records and compliance-related processes
• Assist with budget tracking and operational reporting
• Ensure high standards of execution across leadership functions

Communication & Relationship Management

• Communicate professionally with internal and external stakeholders
• Handle sensitive and confidential information with discretion
• Build strong working relationships across departments
• Help ensure the right information reaches the right people at the right time
• Navigate competing priorities with professionalism and sound judgment

What Success Looks Like

A successful Executive Operations Partner:

• Anticipates needs before they arise
• Consistently follows through without reminders
• Creates clarity and organization in complex situations
• Balances executive partnership with operational improvement
• Produces accurate, high-quality work with strong attention to detail
• Builds systems that make leaders and teams more effective over time
• Earns trust through reliability, professionalism, and sound judgment

Qualifications

Required

• 5+ years of experience supporting senior leaders, executives, business owners, or organizational leadership
• Exceptional organizational and project coordination skills
• Strong written and verbal communication abilities
• Proven ability to manage multiple priorities simultaneously
• High level of initiative and proactive problem-solving
• Strong attention to detail and follow-through
• Ability to maintain confidentiality and exercise sound judgment
• Comfort working closely with leadership and handling sensitive information
• Strong technical proficiency with modern workplace tools, including Google Workspace, Microsoft Office, project management platforms, and presentation software

Preferred Experience

Experience in one or more of the following roles:

• Executive Assistant
• Executive Business Partner
• Executive Operations Coordinator
• Chief of Staff Coordinator
• Operations Coordinator
• Office Manager
• Administrative Operations Manager
• Project Coordinator

Additional experience with:

• SOP development and process documentation
• Operational improvement initiatives
• Multi-department coordination
• Budget tracking and vendor management
• Event or meeting planning
• Change management and organizational systems

Who Thrives in This Role

This role is a great fit for someone who:

• Loves building systems and improving workflows
• Enjoys solving operational challenges
• Takes ownership without waiting to be asked
• Balances strategic thinking with hands-on execution
• Thrives in fast-paced, mission-driven environments
• Is willing to contribute wherever needed without ego
• Brings warmth, professionalism, and emotional intelligence to their work
• Finds satisfaction in helping others succeed

Why Join Nyman Associates?

At Nyman Associates, we value people who bring initiative, thoughtful execution, and a genuine desire to make organizations better. In this role, you'll work closely with leadership, contribute to meaningful organizational initiatives, and help build the systems and processes that support our long-term growth and impact.

If you're someone who enjoys being a trusted partner, creating order from complexity, and helping organizations operate at their highest level, we'd love to hear from you.