Controller and Construction Administration
Full-time
Journey Design Build
Job Description
Job Description
About the Role
We are a new and growing design-build firm seeking a highly organized, self-driven Executive Administrator to support financial tracking, project budgets, and construction documentation.
This role works directly with the owner and requires strong bookkeeping skills combined with the ability to manage administrative and operational tasks, as well as setting up and further developing company administrative systems and workflows.
This position is remote and work-from-home. The office is located in Los Angeles, but occasional job site visits, meetings, and construction crew support will be required.
Key Responsibilities
Bookkeeping & Financial Tracking
- Prepare and send invoices; track payments and follow up on outstanding balances
- Maintain and update project budgets and cost tracking (Excel/Google Sheets)
- Assist with bill pay, expense tracking, and vendor coordination
- Organize financial records and coordinate with CPA
- Monitor cash flow items and flag issues proactively
Construction Administration
- Prepare and track RFIs, submittals, and change orders for review
- Maintain logs and documentation across active projects
- Coordinate with subcontractors/vendors for paperwork and follow-ups
- Track insurance certificates, permits, and compliance items
- Ability to setup and maintain Construction management software
Operations Support
- Manage scheduling, emails, and task tracking
- Set up and maintain organized digital filing systems
- Track deadlines and ensure consistent follow-through
Qualifications
- 2+ years experience in bookkeeping, accounting support, or financial operations
- Strong proficiency in Excel or Google Sheets (required)
- Experience in construction, architecture, or design-build preferred
- Familiarity with RFIs, submittals, and change orders (or ability to learn quickly)
- Highly self-motivated with strong initiative and follow-through
- Tech-savvy and comfortable using modern tools, including AI-assisted workflows
- Experience with QuickBooks or similar software preferred
Ideal Candidate
- Strong financial mindset with attention to detail
- Organized, proactive, and comfortable working independently
- Able to manage multiple priorities without constant oversight
- Interested in construction, design, and small business operations
- Willing to grow with the company
Vacancy posted 14 hours ago
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