Administrative Secretary

Overview 2026-27 Attendance Secretary at Libby School District 4, Libby Middle/High School – Libby, Montana Job Details Job ID: 5844816 Application Deadline: Aug 06, 2026 11:59 PM (Mountain Standard Time) Posted: Jul 21, 2026 6:00 AM (UTC) Starting Date: To Be Determined Job Description Libby Middle/High School Attendance Secretary 8 Hrs/Day Position Hours May Fluctuate Monday – Friday 7:30 a.m. – 4:00 p.m. $17.00/hour 5 days per week Skills & Qualifications Preferred Clerical, Secretarial, Accounting, & Confidentiality Experience Working with Children High School Diploma or Equivalent Willing to complete district-sponsored assessments: Fingerprint & Motor Vehicle Checks Administrative Support Libby Middle High School Administrative Secretary Serves as secretary to Libby Middle High School Administration and Athletic Director Serves as receptionist and directs visitors to the proper office Schedules, orients, and directs substitute teachers and substitutes classified personnel Coordinates purchasing processes, including requisitions, receipt, verification, and distribution of materials Payroll processing and record maintenance for Certified and Classified staff Notary for school and district Typical Duties Communicates with the public, directing individuals to the correct person and resolving concerns Performs clerical and secretarial work including typing, proofreading, filing, and recording information Uses Electronic Student Information System with parent portals Prepares letters, memoranda, bulletins, requisitions, claims, reports, awards, and data from rough drafts or instructions Tracks and compiles financial data and budget information for administration Maintains and coordinates multiple calendars for school administrators, facilities events, site, master, and school events Manages assignment and inventory of room cabinet keys Receives, sorts, and distributes mail and office correspondence Assists students in need of office services Manages telephone system and coordinates with vendor staff Supervises and trains student office helpers and telephone procedures Other duties as assigned by administration Desired Minimum Qualifications One year of responsible office experience; high school diploma or equivalent; or combination of training/experience with typing and office practices Ability to work well with middle and high school students Correct English usage, spelling, grammar, punctuation, and composition Ability to handle a variety of telephone calls and personal contacts with tact and discretion Track and compile financial data and budget information Knowledge of filing systems Modern office methods, procedures, and equipment including receptionist duties and word processing Ability to maintain confidentiality of employment and student matters Time management and ability to handle stressful situations Position and Salary Position Type: Full-Time Salary: $17 Per Hour Job Categories Support Staff > Secretary Contact Information Ron Goodman, Mr 724 Louisiana Libby, Montana 59923 Phone: View phone number on click.appcast.io Email: View email address on click.appcast.io #J-18808-Ljbffr