Project Execution Coordinator

Job Summary Support back office and administrative functions of the Project Engineering and Execution department. As a large, growing department, the support needed is ever expanding. This position is responsible for the technical on‑boarding of Messer’s internal and external Project Team members, including IT infrastructure, tools, and network support. Additionally, the position provides traditional administrative support to the Vice President, Project Engineering and Execution. The position manages the $17,000,000 department budget and ensures that all costs are directed to the appropriate project or cost center, including assistance in budget preparation, analysis and improvement. Responsibilities Ensure that all Department members have the tools to perform their jobs. Primary interface with IT for selection and implementation of tools (AutoCAD, Bluebeam, etc.) across the multiple platforms. Coordinate regular department meetings – proposals, project reviews, etc., ensuring inclusion of appropriate representatives from outside the Department. Ensure smooth communication of meeting output to the appropriate managers and executives. Prepare analysis at the direction of the Vice President (budgets, trends, etc.). Expert in Spreadsheet manipulation. Expert in internal systems for required Project support – SAP, COUPA, Business Warehouse, SharePoint. Implement purchases, payments, and reports on behalf of project managers and department directors. IO processing and report. Responsible for cost analysis, ensuring appropriate costs are assigned to correct project or cost center. Project support – P‑Card and expense processes related to project execution. Create virtual rooms in SharePoint and resolve issues. Concur Expense Reporting – creation, submission and review of department expense reports for approval. Review/approve timesheets for consultants on behalf of supervisor/manager as needed. Meeting responsibilities – schedule meetings on behalf of project execution team (North and South). Attend meetings and prepare minutes if appropriate; coordinate meetings, including travel arrangements and expense reports. Meeting scheduling and coordination of department events; remind/advice users of upcoming meetings; organize and set up web conferences. Administrative support as directed by the Vice President (presentations, etc.). Arrange travel for Vice President. Required Skills Interpersonal skills Microsoft Office suite (including PowerPoint) Project Scheduling (Microsoft Project) Accuracy and attention to detail Ability to work independently Managerial Skills Organization Multi‑tasking Interpersonal Skills Teamwork Communication Basic Qualifications Minimum of 7 years administrative support or business experience Preferred Qualifications Project management skills a plus Knowledge and fluency with SAP, COUPA, Concur Background/experience in Chemical Process Industries Compensation & Benefits The salary range for this position is $59,000 - $78,000. Messer provides medical, dental, vision, short term disability, life insurance and paid time off as well as other voluntary benefits, such as long term disability in accordance with the terms and conditions of these plans. Employees are eligible to enroll in Messer’s 401(k) Plan and may be eligible to participate in the company’s bonus program. Equal Opportunity Statement Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr United States Careers