Executive Assistant and Board Liaison

Job Description

Job Description

Executive Assistant and Board Liaison

Classification: Full-Time, Non-Exempt
Reports to: Chief Executive Officer
Location: Remote, with travel as required
Salary Range: $70,000-$80,000 - complemented by a generous total rewards and benefit package.

About NEHA

The mission of the National Environmental Health Association (NEHA) is to build, sustain, and empower an effective environmental health workforce. Be part of an organization that supports thousands of members committed to ensuring that the air we breathe, the food we eat, the water we drink and play in, and the homes and buildings we live and work in are all safe to enjoy. Since 1937 NEHA has been at the crossroads wherever human health and the environment intersect. As a 501(c)(3) nonprofit organization, through grant and membership support, NEHA works with federal partners such as the EPA, CDC, and FDA on critical and diverse issues such as extreme weather, infectious disease, food safety, water quality, preparedness and more. 

With over 7,000 members and a staff of over 40 employees, we work to fulfill our mission by setting standards of excellence for the profession through our credentialing program; by providing opportunities for education and training at our annual conference as well as through online and in-person courses; and by providing advocacy through our Government Affairs Department. NEHA’s headquarters are in Denver, Colorado. This position has the benefit of being a remote position for people residing in the lower 48. Applicants must be self-starters, take pride and ownership of their work, thrive in a home office environment, and enjoy working both autonomously and with a team. Employees are expected to adjust their work schedule to accommodate members and partners outside their immediate time zone.

Position Overview   

This position is 40 hours per week reporting to the CEO. The Executive Assistant is responsible for working directly with the CEO, and intermittently with the Board President, and is responsible for performing a variety of administrative duties. Intermittent work on nights and weekends may be required. 

Duties & Responsibilities   

• Acts as the point of contact between the CEO and internal/external clients 
• Coordinates Board of Director functions 
• Coordinates executive communications, including responding to emails as appropriate 
• Drafts letters and other organizational documents 
• Schedules meetings and appointments and manages travel itineraries 
• Maintains an organized filing system of paper and electronic documents 
• Prepares reports by collecting and analyzing information 
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies 
• Upholds a strict level of confidentiality 
• Develops and sustains a level of professionalism among staff, Board of Directors and partners 
• Contributes by accomplishing related tasks as needed 

  Education & Experience

• High school diploma or GED, 
• Bachelor’s degree - preferred, 
• Excellent written and verbal communication skills
• Time-management skills
• Ability to pay attention to detail
• Organization skills
• Ability to multitask
• Basic understanding of frequently used computer software and programs, such as Microsoft Office and AI programs like Claude
• Interpersonal skills

  Physical Requirements  

• Ability to occasionally lift 25 lbs. or less 
• Ability to sit and stand for extended periods of time 
• Manual dexterity required for operating office equipment 
• Ability to read required reports and computer screen 
• Hearing required to interact with management and associates 

Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Duties, responsibilities, and activities may change at any time with or without notice. 

  What we Offer  

The annual salary range for this position is $70,000-$80,000, dependent on education, credentials, and experience. 

We offer a generous benefits package including paid time off and health, dental, and vision plans with employee premiums paid 100% by the association. Our benefits also include a five percent of base salary employer contribution to 403b retirement plan; paid short and long-term disability plans and paid term life insurance. We offer workplace flexibility including telework and a wellness program that strives to inspire, create, and maintain a workplace environment that supports physical, mental, and social well-being. 

When Considering Applicants  

We look for integrity, strong motivation, a vision for what is possible and a proven performance record, along with the education, experience and skills that match the position requirements. A passion for environmental public health and commitment to support an ambitious CEO is a plus.

Equal Opportunity Employer (EOE)  

NEHA is an equal opportunity employer which is committed to building a team that represents a variety of backgrounds, perspectives, and skills. We believe in employing people with a mix of backgrounds, work experiences and education, strengthens our organization, enriches its corporate culture, and favorably influences our member services.