PURCHASING ANALYST

Job Title

This is the second of four levels in the Purchasing series.

Incumbents create and update technical specifications for invitations to bid and requests for proposals, and solicit quotes from contractors for minor projects. Responsibilities may include creating and revising product specifications; developing requests for proposals and invitations to bid; preparing specifications for minor construction projects; evaluating bids and recommending the awarding of bids to specific contractors; reviewing and approving invoices; recommending changes to purchasing policies and procedures; and providing work direction to Inventory Control staff.

Examples Of Duties

• Prioritizes and assigns work to Inventory Control staff; monitors the performance of lower level staff; and trains staff on work methods and procedures.
• Coordinates, oversees, and assists in activities related to procurement of supplies, materials, equipment, and services; reviews and approves requisitions and purchase orders within established guidelines; coordinates bidding processes; recommends changes to policies and procedures.
• Participates in bidding activities and processes, from concept through award, which includes writing specifications, reviewing bid results, recommending awards, creating bid packages, and/or performing other related activities.
• Prepares, reviews, interprets, and analyzes a variety of information, data, and reports which includes RFPs, bidding contracts and leases, invoices, and other related documents; makes recommendations based on findings.
• May prepare specifications for minor construction projects, including catch basin or driveway repairs.
• Performs other duties of a similar nature or level.

Requirements

Bachelor's degree and three years purchasing experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. Prefer Bachelor's Degree in Accounting, Finance, Business, or related field. Valid Driver's License as per State law or requirement. To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

KNOWLEDGE

• Purchasing methods and procedures;
• Specification writing techniques;
• Customer service principles;
• Bidding processes;
• Product specifications;
• Contract management principles;
• Project management principles;
• Computers and related software applications.

SKILLS

• Prioritize and assigning work;
• Collect, analyze, and rationalize purchasing data and information;
• Perform value analysis;
• Procure materials and supplies;
• Prepare and analyze bid documents and responses;
• Prepare invoices and related records;
• Coordinate purchasing projects;
• Use computers and related software applications;
• Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to give and receive work direction.

Supplemental Information

PHYSICAL REQUIREMENTS

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Positions in this class typically require: reaching, standing, walking, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions.
• Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

WORK ENVIRONMENT

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The noise level in the work environment is usually moderate.