Accounts Payable Manager

BAIN CAPITAL OVERVIEW

With approximately $215 billion of assets under management, Bain Capital is one of the world’s leading private investment firms. We create lasting impact for our investors, teams, businesses, and the communities in which we live. Over four decades we have strategically grown our platform to focus on Private Equity, Growth & Venture, Capital Solutions, Credit, and Real Assets. Today, our team includes 1,985+ employees in 24 offices on four continents. 

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CORPORATE FINANCE GROUP

The Corporate Finance Group is a team of approximately twenty-five professionals responsible for revenue recognition, expense allocation, accounts receivable, accounts payable, accounting, and both internal and external reporting for the Global Management Company. Our Enterprise Risk Platform is Workday Financials. The Global Management Company consolidates operations across multiple Registered Investment Advisors. including Private Equity, Ventures, Crypto, Credit, Special Situations, Real Estate, Tech Opportunities, Insurance, Life Sciences, and Double Impact, as well as entities across Asia, Europe, Australia, and India. Corporate Finance also partners closely with Tax, FP&A, Compliance, Legal and other Business Unit Finance groups across the Firm. Additional responsibilities include Cash Reporting (with key banking relationships including Bank of America and BBH) and Cash Forecasting.

Position Description

The Accounts Payable Finance Manager will lead the end-to-end accounts payable function for the Global Management Company, overseeing both Advisor (firm) expenses and fund/portfolio company billable expenses. Reporting to the Head of Finance Operations, with regular interaction and visibility to the US Controller/SVP, this role plays a critical leadership position in strengthening controls, enhancing operational discipline, and ensuring timely and accurate processing of payments across a complex global platform.

This is a hands-on leadership role for an experienced accounting professional who is motivated to build structure, implement scalable processes, and elevate service levels across the organization. The successful candidate will lead a team of three onshore professionals and offshore resources, driving accountability, improving workflow management, and enhancing confidence with key business stakeholders.

Key Responsibilities

Purchase-to-Pay Leadership & Controls

• Oversee the full purchase-to-pay lifecycle for Advisor (firm) expenses and fund/portfolio company billable expenses, ensuring timely and accurate invoice processing and payment execution.

• Design and implement scalable controls over purchasing, invoice approval, coding accuracy, vendor setup, and payment authorization.

• Strengthen segregation of duties, documentation standards, and review procedures to enhance operational discipline and mitigate risk.

• Optimize utilization of Workday Financials and AP automation tools (including AppZen) to improve efficiency, transparency, and audit oversight.

Cash Disbursement & Reconciliation Oversight

• Oversee semi-weekly vendor settlement runs and ensure adherence to established approval protocols.

• Manage bank reconciliation activities related to accounts payable, including recording and reconciling cleared cash transactions not automated within the system.

• Maintain strong controls and documentation over disbursement processes to support audit readiness and financial integrity.

Team & Offshore Management

• Lead and develop three onshore professionals and coordinate effectively with offshore resources, with responsibilities organized by expense type.

• Establish structured workflow management, prioritization, and performance standards to improve consistency, timeliness, and quality of execution.

• Serve as an escalation point for complex or time-sensitive matters, ensuring proactive communication and resolution.

• Partner closely with FP&A, Accounting, Business Unit Finance, and Compliance to ensure alignment across reporting, forecasting, and control activities.

Vendor Governance & Business Partnership

• Oversee vendor onboarding, master data governance, and compliance processes, including W-9 and 1099 reporting requirements.

• Partner cross-functionally with Finance, Accounting, Tax, Compliance, Business Unit Finance and other business stakeholders to ensure accurate coding, allocation, and timely payment of expenses.

• Enhance service levels and strengthen partnership with internal stakeholders through clear communication and accountability.

Audit & Compliance Support

• Support internal and external audit processes and maintain documentation to ensure compliance with firm policies and regulatory requirements.

Requirements

• Bachelor’s degree in Accounting, Finance, or related field (e.g., Business Administration, Economics)

• 7+ years of accounting or accounts payable experience, preferably within financial services or a complex professional services environment

• 2–3 years of experience managing direct reports and/or offshore resources

• Strong understanding of accounting fundamentals, including journal entries and balance sheet reconciliations

• Experience implementing or strengthening internal controls within an AP or purchase-to-pay function

• Experience working with ERP systems (Workday Financials preferred)

• Experience with AP automation or audit tools (e.g., AppZen) preferred

• Strong organizational and workflow management skills

• Excellent verbal and written communication skills, with the ability to interact effectively at all levels

• Detail-oriented with strong analytical and problem-solving capabilities

• Ability to operate independently, prioritize competing demands, and drive accountability

Compensation:

Expected Annual Base Salary $115,000 – 125,000

Actual base salary will be determined by a wide range of factors including but not limited to role, function, level, experience, qualifications and geographic location. In addition to a competitive base salary, this position may be eligible for a discretionary annual bonus based upon factors such as individual impact, team and firm performance. Bain Capital offers a competitive benefits package designed to support employees’ health, financial security, family needs, and overall well-being.

Bain Capital is an equal opportunity employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.