DOT Administrator

Henkels & McCoy West Job Opportunity

Join a 100-year-old infrastructure leader committed to innovation, safety, and career growth. You'll tackle complex, high-visibility projects that keep the lights on for millionswhile working with a team that values your expertise and empowers your professional development. Henkels & McCoy West works closely with clients from diverse markets to build enduring partnerships throughout the Western United States. Our team of seasoned professionals designs, builds, manages, and maintains critical and sustainable infrastructure for the power, oil & gas pipeline, gas distribution, and communications industries.

Position Summary: The DOT Administrator provides administrative and program support and assists in the day-to-day coordination of the Company's compliance activities. This position supports compliance programs related to Driver Qualification (DQ), drug and alcohol testing, regulatory requirements, customer compliance obligations, and related reporting activities under Federal and State DOT regulations, the Federal Motor Carrier Safety Administration (FMCSA) and Pipeline and Hazardous Materials Safety Administration (PHMSA).

Responsibilities:

• Serve as a liaison between internal departments and third-party compliance vendors, helping to ensure compliance-related activities are completed in a timely and efficient manner.
• Coordinate communications, monitor reports, track action items, and assist with audits and compliance initiatives.
• Assist with the administration and coordination of compliance programs and initiatives.
• Support the implementation of compliance policies, procedures, and regulatory requirements.
• Coordinate communications between third-party compliance vendors and internal stakeholders.
• Track compliance-related action items and assist with follow-up activities as directed.
• Review vendor-generated compliance reports and send notification of outstanding items requiring attention to Operations.
• Assist with monitoring CDL expirations, medical certifications, MVR reviews, and other driver qualification requirements.
• Coordinate employee and supervisor notifications regarding upcoming compliance deadlines.
• Assist with communication and coordination related to random, post-accident, reasonable suspicion, and return-to-duty drug and alcohol testing requirements.
• Assist with the Substance Abuse and follow up program.
• Assist with monitoring and auditing the Clearinghouse Drug & Alcohol program, including processing queries.
• Coordinate employee notifications regarding qualification renewals, training requirements, and certification deadlines.
• Support reasonable suspicion training for the field and office supervisors.
• Assist the Compliance Manager with internal, customer, regulatory, and third-party audits.
• Coordinate requests for documentation from third-party administrators and internal departments.
• Prepare reports, spreadsheets, presentations, and compliance summaries.
• Maintain compliance tracking tools and assist with monitoring key compliance metrics.
• Provide administrative support. Coordinate communications, and support compliance-related projects. Maintain confidential employee and company information.
• Perform other duties and special projects as assigned.

Qualifications:

• High school diploma or equivalent.
• Two or more years of administrative, compliance, safety, fleet, human resources, or operations support experience.
• Strong organizational and communication skills.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Self-starter with the ability to manage multiple tasks and priorities while meeting deadlines.
• Ability to maintain confidentiality and exercise sound judgment.
• Experience supporting DOT, FMCSA, utility, construction, transportation, or energy operations is preferred.
• Familiarity with Driver Qualification programs, drug and alcohol testing requirements, and Operator Qualification programs is preferred.
• Experience working with third-party compliance vendors and regulatory reporting is preferred.

Hourly Range: $29.00 - $43.00 hourly / DOE

Benefits: Full-time employees are eligible to participate in our benefit plan which includes the following: 401(k) Plan, Employee Stock Purchase Plan, Health, Dental, & Vision Insurance, Voluntary Life Insurance, Voluntary Short-Term & Long-Term Disability, Paid Time Off.

Henkels & McCoy West, LLC. is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities.