SECRETARY (PROSECUTOR'S OFFICE)

Job Title

Starting Pay: $19.2885 Hourly ($40,120)

Step A: $20.4630 Hourly ($42,563)

Step B: $23.6817 Hourly ($49,258)

Step C: $24.2563 Hourly ($50,453)

Step D: $24.8553 Hourly ($51,699)

Step E: $25.4817 Hourly ($53,002)

Step F: $26.1317 Hourly ($54,354)

Step G: $26.8394 Hourly ($55,826)

Minimum Qualifications:

Two (2) years' clerical experience -AND- the ability to type 30 net w.p.m.

Physical Requirements:

Must be able to perform Essential Job Duties and Functions with or without reasonable accommodations.

Job Summary:

Performs responsible and varied clerical tasks involving typing, word processing and other responsible clerical duties; work requires judgment in applying, adapting or establishing work procedures; work is generally reviewed upon completion, but often no check is made on data compiled or records prepared; performs related duties as required.

Essential Job Duties and Functions:

• Types or word processes legal documents, technical reports, contracts, complex statistical and accounting reports requiring a number of separate calculations, case histories, records of mortgages, assignments, deeds, convictions, sentences, court orders, complaints, legal instruments, requisitions, purchase orders, forms, form letters, and index cards, as well as correspondence from rough draft or transcribing device and composes routine replies.
• Screens visitors, telephone calls and incoming mail, personally answering those inquiries which do not require the attention of supervision.
• Performs data input, data retrieval and word processing functions utilizing computer and office software.
• Establishes and maintains cross-reference files and establishes file categories, cross indexes and files using established classification systems and sorts, files and records information in accordance with established procedures.
• Reviews simple accounts, reports and other documents for completeness, accuracy and conformance with established procedures.
• Searches files and a variety of source material to serve as background for reports.
• Serves at counter helping the public fill out forms and giving out required information, receiving payments and issuing receipts.
• Acts as receptionist and/or answers phone giving information in response to public or official queries.
• Sets up and confirms interviews and appointments.
• Receives and processes mail which may include payments on accounts due and ascertains that funds are receipted properly and sent to proper destination.
• Takes and transcribes dictation involving technical, legal, medical or financial terminology (by any method).
• Takes and transcribes minutes of meetings (by any method).
• Completes requisitions, vouchers and other forms.
• Maintains and balances accounts.
• Orders supplies, maintains inventory and pays bills.
• Assists in budget preparation.
• Prepares billing for service.

Please see the attached job description for more details.