Human Resources Leave & Operations Specialist (MPL)

Human Resources Leave & Operations Specialist

The Human Resources Leave & Operations Specialist administers employee leave programs, including sick and safe time reporting, ensuring compliance with applicable federal, state, and local leave laws, as well as firm policies. This role works directly with employees to collect, review, and advise on required documentation for leave requests and supports the ADA interactive process. The Specialist manages leave tracking, absence monitoring, and return-to-work coordination while maintaining a high level of confidentiality and independence.

In addition to leave administration, the Human Resources Leave & Operations Specialist role supports HR operations and systems. The Specialist assists with HR processes such as internal transfers, labor law poster compliance, service awards and retirement processing, payroll checklists, PTO and sick/safe time balances (including negative balances and state-specific usage), and verifications of employment. Strong attention to detail, organization, and process improvement are essential to ensure accurate reporting, compliance, and efficient HR operations.

Required Education & Experience

• Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent relevant experience.
• 1-2 years administering employee leaves, including compliance with federal, state, and local leave laws (e.g., FMLA, ADA, state and local sick/safe time laws)
• 1-2 years of Human Resources or Operations experience.
• Experience in Microsoft Office (Word, Excel, Outlook, and PowerPoint) and HRIS.

Preferred Education & Experience

• Experience working with HRIS and timekeeping systems, including data entry, audits, reporting, and reconciliation.
• Experience administering ADA and handling the interactive process.
• Law Firm experience preferred.

Human Resources Leave & Operations Specialist Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Leave Administration (70%)
  • Process, coordinate, and track leave of absences (including FMLA and short/long-term disability).
  • Act as the first point of contact for all leave and ADA questions and processing, including effectively communicating leave and return-to-work requirements.
  • Maintain all necessary leave and ADA documentation in accordance with federal/state regulations and firm policies.
  • Work with third-party vendors, and state leave programs, to process leave and ADA communications.
  • Communicate status/updates to necessary individuals via email and/or phone.
  • Coordinate with employees and managers to manage return-to-work processes and transitions.
  • File third-party leave documentation in confidential personnel or leave folders in a timely manner.
  • Enter leave time/pay into the tracker, HRIS, and coordinate with the payroll team regarding pay and benefits related to a leave of absence.
  • Support workers' compensation administration, including intake of claims, coordination with carriers and internal partners, tracking claim status, and maintaining required documentation.
  • Oversee sick and safe time administration.
• HR Operations (25%)
  • Administer and maintain HR systems to ensure accurate employee data, reporting, and compliance.
  • Conduct new hire audits (including periodic audits of existing employees) to ensure accurate setup, documentation, and system entry; report findings to the HR Supervisor.
  • Support internal transfer processes, including coordination of documentation, system updates, and communication with stakeholders.
  • Maintain compliance with federal, state, and local labor law posting requirements.
  • Administer service award and retirement milestone processes, including tracking eligibility and coordinating notifications.
  • Complete and maintain payroll checklists to support accurate and timely payroll processing.
  • Process employee changes, including but not limited to promotions, full-time equivalent (FTE) changes, name changes, and other compensation or status updates.
  • Monitor and reconcile PTO and sick/safe time balances, including negative balances and state-specific usage requirements.
  • Process and respond to verifications of employment in a timely and confidential manner.
  • Prepare, review, and reconcile HR reports related to leaves, timekeeping, and compliance.
  • Identify process gaps and recommend improvements to enhance efficiency, accuracy, and compliance.
  • Partner with HR leadership, Payroll, and other internal teams to resolve discrepancies and support operational needs.
• General and Administrative (5%)
  • Performs other duties as assigned.

Competencies

• Strong verbal and written communication skills.
• Self-motivated with excellent organizational skills and attention to detail.
• Highly professional with a strong customer service orientation, commitment to meeting deadlines, and ability to multitask in a fast-paced and dynamic environment.
• Strong professional, independent thinking skills with strength in problem solving and the ability to offer constructive opinions and creative solutions.
• A team player who motivates and educates other team members.
• Regular and predictable attendance is an essential function of the position.

Supervisory Responsibility

This position has no supervisory responsibilities.

Travel

Travel to other office locations on occasion.

Work Environment & Physical Demands

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. While performing the responsibilities of the position, these work environment characteristics are representative of the environment the person in this position will encounter. While performing the duties of this job, the employee will work in a professional, fast paced office environment that may require additional hours to complete work.

These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the position. If an employee is unable to perform the essential functions of the position, Stinson LLP will evaluate whether a reasonable accommodation can be made to enable the employee to perform the described essential functions of the position. Generally, due to the nature of this office position, while performing the responsibilities of the position, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to handle or feel. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 10 pounds, occasionally lift and/or move up to 25 pounds. Vision abilities required by the job include close vision.

Benefits & Compensation

At Stinson LLP, we are committed to the success of our employees. We are equally committed to providing competitive, affordable health and wellness benefits to help take care of yourself and your family, including:

• Medical, dental, and vision health plans
• Medical savings accounts
• Firm-provided Employee Assistance Program (EAP), Wellness Program, and Caregiving Support Concierge Services
• Employer-paid life insurance and AD&D
• Short- and long-term disability benefits
• Generous paid time off for holidays, vacation, bereavement, jury duty, and paid leave for sick and safe time, parental, and military
• Excellent work-life programs, including service bonuses, back-up child, elder, and pet care, and an employee discount program

The salary range for this role is $60,000 $75,000. The salary range for this position is based on a variety of factors, including experience, skills, qualifications, and location. The range is provided as an initial approximation at the time of posting and may vary based on the individual's unique qualifications and experience.

EEO Statement

Stinson LLP is an equal employment opportunity (EEO) employer. We encourage qualified minority, female, veteran, disabled, and other diverse candidates to apply to be considered for open positions. We offer a competitive compensation and benefits package. We conduct criminal background checks on all individuals offered employment. Information gathered through applicant voluntary self-identification will be used for statistical reporting and to measure the effectiveness of our EEO outreach efforts. All information is requested on a voluntary basis and will be kept confidential. We will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed,