Senior Administrative Coordinator - Office of the Vice President for Research - ICARM

Overview Senior Administrative Coordinator – Institute for Computer‑Aided Reasoning in Mathematics (ICARM) – Carnegie Mellon University. Responsibilities Act as primary administrative liaison between ICARM, the Office of the Vice President for Research, CMU departments, and external partners. Provide comprehensive support for all leadership meetings: scheduling, drafting agendas, preparing communication materials, taking official minutes, and managing follow‑up logistics. Plan and execute logistical coordination for all ICARM events (summer schools, workshops, conferences, collaborative visits), including space reservations, vendor coordination, catering, and on‑site support. Manage application processes, travel arrangements, visa and immigration processing for all incoming staff, faculty, and visitors. Submit expense reimbursements and ensure compliance with university policies. Draft and issue official invitation letters and comprehensive instructions to event participants and visiting scholars. Maintain the Institute’s presence through official calendars, website content, newsletters, and social media channels. Other duties as assigned. Qualifications High School Diploma; Bachelor's degree preferred. 3–5 years of administrative or program coordination experience, preferably in academia or research setting. Excellent organizational and communication skills; ability to manage multiple responsibilities. Proficiency with standard office applications; familiarity with website content management or event systems is a plus. Initiative, adaptability, and a willingness to embrace diverse tasks in a compact, collaborative team. A combination of education and relevant experience that demonstrates comparable knowledge may be considered. Requirements Successful background check. Benefits Comprehensive medical, prescription, dental, and vision insurance. Generous retirement savings program with employer contributions. Tuition benefits. Paid time off and observed holidays. Life and accidental death and disability insurance. Free Pittsburgh Regional Transit bus pass. Access to the Family Concierge Team for childcare needs. Fitness center access. Job Details Location: Pittsburgh, PA Job Function: Administrative Support and Coordination Position Type: Staff – Regular Full Time/Part time: Full time Pay Basis: Hourly EEO Statement Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran. #J-18808-Ljbffr 6AM City, LLC