Purchasing Clerk

Job Description

Job Description

Job Title: Purchasing Clerk Job Description

The Purchasing Clerk is responsible for acquiring materials and fabrication to fulfill purchase requests from initial order placement through final delivery. This role prepares and processes purchase orders, coordinates with internal departments and external vendors, and ensures accurate documentation and timely fulfillment of all procurement activities that support company operations.

• Develop and implement purchasing strategies that effectively meet organizational material and fabrication needs.
• Research, evaluate, and select suppliers, negotiating pricing and terms to achieve cost-effective purchasing decisions.
• Build and maintain strong, professional relationships with vendors to support reliable supply and service.
• Monitor supplier performance on an ongoing basis and recommend or implement adjustments as necessary.
• Process purchase orders accurately and promptly to ensure timely delivery of materials and fabrication.
• Order material and fabrication based on design-generated stocklists, ensuring alignment with project requirements.
• Prepare and request vendor quotations for materials and fabrication, comparing options to support purchasing decisions.
• Generate purchase order requisitions and track deliveries of materials to the shop and job sites.
• Verify that all documentation and vendor order confirmations are accurate and consistent with stocklists and purchase orders.
• Coordinate closely with appropriate departments regarding placement, shipping, and delivery of material and fabrication orders.
• Review monthly vendor pricing updates and apply this information to future purchasing decisions.
• Track and utilize overstock inventory whenever possible to reduce unnecessary new material purchases.
• Assist in monitoring and supporting inventory control systems to maintain appropriate stock levels.
• Order and track all job site equipment rentals, such as lifts and fork trucks, ensuring availability when needed.
• Keep estimating staff informed of material price fluctuations to support accurate project estimates.
• Consult and collaborate with design staff, facility and fleet personnel, construction project managers, accounts payable, operations leadership, and project coordinators to align purchasing activities with operational needs.

• Demonstrated purchasing knowledge, including experience with purchase orders and supplier coordination.
• Proficient computer skills, including Microsoft Word, Excel, Outlook, and general Microsoft Office applications.
• Strong communication skills, with the ability to convey information clearly to internal teams and external vendors.
• Effective customer service skills, with a focus on responsiveness and professionalism.
• Solid organizational and analytical skills to manage multiple orders, vendors, and inventory details.
• Experience working in an industrial environment, such as utilities or service-related industries, rather than office-based sectors like insurance, medical, or banking.

• Experience in a service or utility company environment is a plus.
• Ability to build and maintain productive relationships with vendors and internal stakeholders.
• Attention to detail in reviewing documentation, confirmations, and pricing updates.
• Capability to support inventory control processes and identify opportunities to use existing overstock.
• Comfort working with construction-related equipment rentals and coordinating logistics for job sites.

This role operates in an industrial-oriented environment that supports construction and field operations. The Purchasing Clerk works closely with design staff, facility and fleet personnel, construction project managers, accounts payable staff, operations leadership, and project coordinators. The standard schedule is Monday through Friday from 7:30 a.m. to 4:00 p.m., providing a consistent daytime work pattern. The position relies heavily on computer-based tasks using Microsoft Office applications, email, and internal systems to manage purchasing, documentation, and communication. The dress code is business casual, reflecting a professional yet practical setting suitable for frequent interaction with both office and field personnel.

This is a Permanent position based out of Leola, PA.

The pay range for this position is $50000.00 - $60000.00/yr.

• Employee Stock Ownership Plan (CFPC is 100% Employee-Owned) • Employee Benefit Guide (provided) o Medical Insurance – Highmark Blue Shield PPO Blue Choice Savings o Dental and Vision – cost for insurance covered by company o ConnectCare 3 Benefit – no cost to employee o Employee Assistance Program – no cost to employee o Life and AD & D Insurance o Short Term Disability o 401(K) with matching funds • Paid Time Off (min. 104 working hours per year / 192 working hours maximum) based on specific eligibility. • Holidays – 7 to 10 days per year • Employee Education Assistance Program

This is a fully onsite position in Leola,PA.

This position is anticipated to close on Aug 25, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.