Hotel Portfolio Accountant

Job Description

Position Summary

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The Hotel Portfolio Accountant is responsible for the accurate and timely accounting and financial reporting of an assigned portfolio of HMP Properties hotels. Reporting directly to the Chief Executive Officer and the Chief Operating Officer, this position manages daily hotel accounting, reconciliations, accounts payable, taxes, general ledger activity, month-end close, and preparation of financial statements.

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This position serves as a primary accounting resource for assigned hotels and is expected to know the hotels, know the numbers, identify discrepancies, ask questions, and proactively resolve issues. The role requires accuracy, urgency, ownership, responsive communication, and an understanding of the operational story behind the financial results.

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Daily Revenue and Hotel Accounting

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Review and reconcile daily hotel revenue, rooms sold, cash deposits, and credit card settlements.

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Reconcile hotel guest ledgers, accounts receivable ledgers, and advance deposit ledgers.

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Balance hotel property management systems with M3 accounting records.

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Identify and research daily revenue discrepancies and communicate exceptions to hotels.

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Identify sales and lodging tax variances and work with hotel teams to resolve them.

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Verify revenue and tax-exempt revenue for accuracy and proper documentation.

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Follow up on unresolved discrepancies, missing information, and outstanding exceptions.

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General Ledger and Financial Reporting

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Prepare and post journal entries.

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Review general ledger transactions for accuracy, completeness, and proper classification.

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Reconcile assigned balance sheet, bank, cash, and general ledger accounts.

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Research unusual transactions and significant financial variances.

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Complete assigned month-end closing responsibilities within established deadlines.

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Prepare and review hotel Profit and Loss Statements and ensure they accurately reflect hotel operations.

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Identify errors and make or recommend appropriate corrections before statements are finalized.

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Accounts Payable and Cash Management

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Enter and post accounts payable transactions and employee expense reimbursements in accordance with company policy.

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Process vendor checks and ACH payments with proper documentation and approvals.

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Research vendor account and payment discrepancies and contact vendors for resolution.

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Reconcile bank statements to accounting records and investigate cash discrepancies.

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Maintain complete and organized supporting documentation.

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Tax Reconciliation and Compliance

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Reconcile Sales, Use, Lodging, and other applicable taxes.

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Research tax variances and work with hotel teams to correct tax-related issues.

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Review tax-exempt revenue and supporting documentation.

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Assist with required tax reporting, filings, audits, and regulatory support.

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Portfolio Financial Oversight

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Develop a strong financial understanding of each assigned hotel.

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Monitor revenue, expenses, payroll, cash, receivables, payables, and significant financial activity.

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Identify unusual trends, recurring discrepancies, and potential financial concerns.

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Compare financial activity to budget, forecast, and prior periods when appropriate.

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Work with General Managers to understand the operational reasons behind financial variances.

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Communicate significant findings and unresolved concerns to the CEO before they become larger issues.

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Follow unresolved accounting items through to completion.

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Hotel Support and Partnership

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Serve as a primary accounting resource for assigned hotels.

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Develop strong working relationships with General Managers and hotel leadership.

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Respond to hotel accounting questions accurately and promptly.

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Help hotel teams understand HMP accounting procedures and financial expectations.

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Provide guidance when recurring accounting errors or discrepancies are identified.

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Communicate professionally, proactively, and with a service-oriented approach.

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Financial Controls and Accountability

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Follow and help enforce HMP accounting policies, procedures, and internal controls.

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Ensure appropriate documentation and authorization exists for financial transactions.

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Identify unusual transactions, discrepancies, or potential financial risks.

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Maintain accurate, organized, and audit-ready financial records.

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Protect confidential company, employee, guest, and financial information.

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Immediately escalate significant financial irregularities or control concerns to the CEO.

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Perform other duties and special projects assigned by management.

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Qualifications

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Associate's or bachelor's degree in Accounting, Finance, Business, or a related field preferred; an accounting diploma or equivalent training is required.

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Two to three years of accounting experience required; hotel accounting experience strongly preferred.

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Multi-property accounting experience preferred.

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Working knowledge of general accounting principles.

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Experience with M3 accounting software strongly preferred; hotel property management system experience preferred.

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Strong Microsoft Office skills, particularly Excel.

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Strong reconciliation, analysis, time-management, organization, and prioritization skills.

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Excellent attention to detail and accuracy, with the ability to manage multiple hotels and strict deadlines.

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Strong written and verbal communication skills and the ability to maintain confidentiality.

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Core Competencies

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Financial Accuracy

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Ownership and Accountability

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Analytical Thinking

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Attention to Detail

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Organization and Prioritization

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Communication

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Problem Solving

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Sense of Urgency

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Integrity and Confidentiality

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Hotel Service and Support

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Key Performance Indicators

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Daily revenue and PMS-to-M3 reconciliation accuracy

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Month-end close timeliness

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Financial statement accuracy

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Bank, balance sheet, and tax reconciliation accuracy

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Accounts payable accuracy and timeliness

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Resolution of daily exceptions

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Reduction in recurring accounting errors

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Completion of assigned deadlines

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Responsiveness and support to assigned hotels

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Audit readiness

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Travel Requirements

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This position is primarily based in the corporate office.

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Periodic travel to HMP Properties hotels may be required for training, audits, hotel transitions, special projects, or accounting support.

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Work Environment

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This corporate accounting position requires frequent collaboration with the CEO, COO, General Managers, Regional Operations Managers, and members of the HMP corporate team.

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The Hotel Portfolio Accountant must balance accuracy with urgency and take full ownership of assigned hotels and deadlines. Our hotels are Corporate Accounting's internal customers, so responsiveness, communication, and support are essential.

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HMP Standard

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Know your hotels. Know your numbers. Own your portfolio. The Hotel Portfolio Accountant is expected to understand the story behind the numbers, protect their accuracy, support hotel operations, and communicate proactively so leadership can make better business decisions.

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