Accounting Specialist

Job Description

Job Description

Swift Textile Metalizing is seeking an Accounting Specialist who is responsible for finance support activities involving Accounts Receivable, Accounts Payable, Credit and Collections, Shipment Processing, PO Receipts, and maintenance of the ERP system. This position is also primarily responsible for securing the required identification for all visitors entering the facility and adhering to procedures for an industry serving aerospace/defense and commercial customers.

Essential Duties and Responsibilities

• Manage the purchasing of office supplies, including non-inventory items, and coordinate equipment and repairs.
• Manage Accounts Receivable and AR invoicing, including contacting customers regarding payment.
• Manage the Accounts Payable system, including vendor, PO, receiving accounts, and check generation.
• Manage cash receipts and resolve discrepancies.
• Generate required shipping paperwork, including credit card processing and shipment tracking (UPS, FedEx, etc.).
• Create and maintain financial reports as requested by the CFO.
• Work closely with the Purchasing Agent and serve as the designated backup, including negotiating with vendors to obtain optimal quality, cost, and terms.
• File Safety Data Sheets (SDSs) in designated locations.
• Maintain and file financial records, including 1099s.
• Follow up on delinquent payments.
• Maintain Customer Relationship Management (CRM) system information for Shipping/Receiving.
• Manage CRM correspondence.
• Gather all necessary pay data.
• Maintain excellence of service.
• Interact with and provide feedback to management.
• Complete special projects as assigned by the CFO.
• Perform all other duties as assigned.

Qualifications

• Minimum of 3 years of experience in finance, customer service, or general office support. Experience in a manufacturing environment is preferred.
• Associate degree or equivalent combination of education and experience, including 2 years of direct, relevant work experience in finance, accounting, or administrative office support.
• Experience using Customer Relationship Management (CRM) software.
• Proficiency in Microsoft Office.
• Experience using payroll software such as Paylocity, ADP, or similar systems.
• Excellent verbal and written communication skills, including strong telephone skills.
• Excellent organizational, analytical, and time management skills.
• Strong leadership skills and experience working with cross-functional teams.
• Strong understanding of business processes, tools, and techniques required to develop an engaged customer and employee environment.
• Ability to effectively manage multiple priorities.
• Ability to work in a general office environment.

Benefits:

At Swift,  we recognize how important your career and benefits are to you and your family. We offer a full suite of benefits, including medical, dental, vision, short and long-term disability coverage, accident insurance, critical illness insurance, basic and supplemental life insurance, employee assistance plan, retirement savings and matching, and other developmental opportunities. We are committed to supporting the way you live and work.

Swift is an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected status. Applicants requiring reasonable accommodation to complete the application process may contact Human Resources.

  This position requires access to information subject to the International Traffic in Arms Regulations (ITAR). Employment is contingent upon the applicant being a “U.S. person” as defined by ITAR (22 CFR §120.15), which includes U.S. citizens, lawful permanent residents, refugees, or asylees, as required by U.S. export control laws.

M-F, 8 AM - 4:30 PM