Administrative Assistant

Administrative Assistant

This position's primary responsibilities include review of submitted applications for permits to drill, and sundry notices, monitoring applications after approval, and evaluation of completion information once a well has been drilled. Other responsibilities include accounting and purchasing for the division and provides a range of administrative support services, including reception, managing office supplies, clerical services, and other support functions. The position utilizes the division's oil and gas well and reporting database (RBDMS) and is responsible for managing entry of drilling, completion, and sundry notice data. Data entered by position is used by the public and federal or state regulatory agencies and the position also processes public information requests. Data accuracy and completeness are a necessity. The position works closely with other division and Board staff and is supervised by the division administrator.

Essential Functions (Major Duties or Responsibilities): These job functions are the essential duties of the position and are not all-inclusive of all the duties that may be assigned to the incumbent.

• Administrative Support and Data Management - This position is responsible for providing a range of administrative support services to ensure the quality, availability, and efficiency of essential administrative support services provided to office and field staff. Verify database accuracy and completeness and manage archival materials including well files and report images for internal use and for use by the division or other governmental agencies and in response to either formal or informal public information requests.
• Permitting, Completion Reports, and Compliance - Verify, research, and analyze applications for permit to drill, completion reports, sundry notices, and supplemental information/documentation to ensure accuracy, completeness and validity of submissions by using interpretation and independent judgment within established rules and laws.
• Accounting and Purchasing Specialist - Performs multiple complex accounting and purchasing functions for the Oil & Gas Division. The position is responsible for accounts payable and purchasing for the division. Position manages expense accounts and mileage reports for all staff including field personnel.
• Hearing Specialist - Performs multiple technical and administrative duties to support Board of Oil & Gas Conservation meetings and hearings. The position is responsible to perform the necessary hearing-related activities from distributing the hearing notice to maintaining and scanning the official hearing file.

Required Application Materials:

• Cover Letter – Describe how your knowledge, skills, and abilities will make you successful in this role.
• Resume -- Include all work experience you have held that would help you qualify for this position.

To work for the State of Montana, you must be a resident of Montana. This position is hybrid, allowing remote work with in-office days required. This position resides in Billings, MT. For any questions regarding this position, please contact Becky Quick at View phone number on click.appcast.io or at View email address on click.appcast.io.

Minimum Qualifications: Education and experience equivalent to an associate's degree. Two years of experience in a technical or regulatory environment. Other combinations of education and experience may be substituted.

Salary: $24.93-24.93 Hourly

Telework Eligibility: Not Telework Eligible

Benefits Package Eligibility: Health Insurance, Paid Leave & Holidays, Retirement Plan

Number of Openings: 1

Employee Status: Regular

Schedule: Full-Time

Job Type: Standard

Shift: Day Job

Travel: Yes, 5 % of the Time

Primary Location: Billings

Agency: Department of Natural Resources & Conservation

Union: 000 - None

Posting Date: Jul 7, 2026, 9:21:00 PM

Closing Date (based on your computer's timezone): Jul 22, 2026, 5:59:00 AM

Contact Name: Becky Quick | Contact Email: View email address on click.appcast.io | Contact Phone: View phone number on click.appcast.io