Administrative Assistant

Job Description

Job Description

Our growing excavation company is seeking an Administrative Assistant who will support a small team that works in the field, along with the President of the company. Your role will be to help maintain efficient daily operations through accurate document and records management, correspondence, expense tracking, office supply coordination, and reception support. This role will focus on document and record keeping as well as office operations, vendor relations, and customer communication.

Responsibilities

• Prepare documents and correspondence
• Maintain accurate records and filing systems
• Track expenses and related documentation
• Determine the need for office supplies
• Place orders for office and automotive supplies that help keep our fleet running smoothly
• Work with vendors on supply and equipment orders ensuring delivery to the correct job site to job
• Apply for various types of permits with local municipalities
• Add clients to insurance documents as needed
• Provide reception support
• Manage email communications

Required Qualifications

• 3+ years of experience in administrative support.

Preferred Qualifications

• Associate degree in Business Administration or a related field
• Proficiency with Microsoft Office
• Experience with calendar, document, and records management
• Strong business writing and verbal communication skills
• Exceptional attention to detail
• Highly organized

We are a growing, high-energy company that works with dirt. We move it, sculpt it, go through it and trench it. Excavation is our core business but we have roots firmly planted in hardscaping and landscape construction. We are a group of high-output, self-starters who like to make work fun while building relationships with our customers. We work in both residential and commercial environments so you can count on no two days being the same.

Company Description

We are a growing, high-energy company that works with dirt. We move it, sculpt it, go through it and trench it. Excavation is our core business but we have roots firmly planted in hardscaping and landscape construction. We are a group of high-output, self-starters who like to make work fun while building relationships with our customers. We work in both residential and commercial environments so you can count on no two days being the same.