Administrative Assistant
Robert Half
Job Description
Job Description
We are looking for a highly organized Administrative Assistant to support a busy equipment rental operation serving clients in the entertainment industry in California. This contract opportunity is ideal for someone who enjoys balancing customer interaction, order coordination, and detailed administrative work in a fast-moving setting. The person in this role will help keep rental activity accurate, timely, and well-documented while contributing to a positive client experience.
Responsibilities:• Assist customers with rental inquiries by providing clear information on equipment availability, pricing, and service options.
• Prepare, enter, and update rental orders with accuracy to support efficient day-to-day operations.
• Review order details carefully and maintain complete records for rentals, returns, and related transactions.
• Create invoices, process payments, and support timely follow-up on billing questions or discrepancies.
• Coordinate equipment return activity and ensure associated documentation and charges are completed correctly.
• Perform ongoing data entry and maintain organized files so rental information is easy to access and audit.
• Communicate with clients and internal team members to help resolve issues quickly and keep operations running smoothly.
• Deliver attentive service that strengthens customer relationships and supports repeat business.• 3+ years of experience in an administrative, customer service, or rental support role.
• Strong administrative assistance and office support skills in a fast-paced business environment.
• Excellent data entry accuracy with close attention to detail and record maintenance.
• Clear written and verbal communication skills with a customer-focused approach.
• Ability to manage multiple tasks, prioritize effectively, and meet daily deadlines.
• Strong problem-solving, organization, and time management capabilities.
• Experience with equipment leasing, rental coordination, or a related service-based operation is preferred.
• Familiarity with production or audiovisual equipment is helpful, and availability for occasional evening or weekend work is a plus.
Vacancy posted 3 days ago
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