School Secretary (SY 26/27)

School Office Assistant

Under basic supervision, provides support and works closely with school staff to ensure the efficient operation of the school office. Serves as liaison to the Principal, teachers, support staff, students and parents.

Primary Duties And Responsibilities

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:

• Creates master schedule and schedules students in to classes for the upcoming school year. Coordinates back to school registration including schedule and ID card distribution.
• Creates and distributes monthly school newsletters to parents. Assists with maintaining school website.
• Processes and mails student progress reports and report cards. Coordinates parent teacher conferences.
• Attends team leader meetings, records and types meeting minutes.
• Generates correspondence, maintains files, auxiliary accounts, inputs work orders into system. Maintains inventories of supplies and materials.
• Assists teachers with copying and typing needs. Organizes staff and student travel arrangements.
• Coordinates school activities to include meetings, workshops, ceremonies, luncheons, trainings, and registration days.
• Maintains calendar for scholastic and extra-curricular use of school facilities.
• Manages use of telephone and other communication systems. Serves as Key Operator for office equipment; ensures proper use, reports maintenance needs.
• Serves as liaison for school and community relations.
• Prepares requisitions and maintains school level accounts. Maintains student activities and auxiliary accounts.
• Distributes payroll warrants.
• Maintains employee absence and timekeeping data, related records and reports. Reconciles and maintains substitute records.
• Trains and supervises clerical staff and student aides, as required.
• Completes other duties as assigned or required.

Minimum Qualifications

Education and Experience:

• Associate's Degree; AND two (2) years of experience in an education agency; OR an equivalent combination of education, training, and experience.

Required Knowledge of:

• Standard clerical and office procedures and operations.
• Telephone etiquette.
• Practices methods involved in providing quality customer service.
• District, School Board and Department policies and procedures.

Required Skills in:

• Bi-lingual/bi-literate (English/Spanish) preferred.
• Maintaining filing systems.
• Establishing and maintaining cooperative working relationships with coworkers and other individuals in contact during the course of work; communicating clearly and concisely; bi-lingual preferred.
• Operating a personal computer utilizing standard software such as Microsoft Office and some specialized software; functioning standard office equipment.

Physical Demands/Work Environment:

• Work is performed in a standard office environment.