Accounts Payable Supervisor

SUMMARY:

Responsible for ensuring the Accounts Payable department processes supplier invoices, employee expense reports and supplier payments in a timely and accurate manner. Maintains compliance with company policies and accounting standards, and partners with internal departments and vendors.

ESSENTIAL JOB RESPONSIBILITIES:

1. Process vendor invoices by receiving, reviewing, verifying, and reconciling invoices in accordance with company policies and established procedures. Validate invoice details, payment terms, tax status, and tax-exempt documentation to ensure accuracy and compliance.
2. Verify expense reports for accuracy and process for reimbursement to employee.
3. Reconcile vendor statements and account activity on a monthly basis, researching and resolving discrepancies as needed.
4. Respond promptly and professionally to vendor inquiries via phone and email, providing timely resolution to payment and account-related issues.
5. Responsible for timely processing capturing all available vendor discounts.
6. Perform nightly uploads of vendor files, purchase order files, and purchase order receipt files from TMS into Concur to facilitate accurate three-way invoice matching.
7. Collect and maintain vendor ACH payment information and coordinate with the Accounting Manager to ensure accurate setup and maintenance within the TMS system.
8. Collaborate with internal departments to facilitate the timely processing of invoices and improve accounts payable workflows. Perform a final daily review of all invoices processed through Concur before they are transferred to TMS for payment processing, verifying vendor information, purchase order matching, invoice accuracy, and proper approval.
9. Process weekly check runs, both paper and ACH.
10. Other duties as needed and assigned by the Accounts Payable Manager and other management team members.

REQUIREMENTS:

1. Excellent written and verbal communication skills, including listening, negotiation, and presentation skills.
2. Must be able to effectively communicate at all levels.
3. Proficiency in Microsoft Excel and Microsoft Office Suite.
4. Strong understanding of accounting principles and internal controls.
5. Strong leadership and team management skills.
6. Excellent organizational and analytical skills with attention to detail.

QUALIFICATIONS:

1. Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred
2. Equivalent combination of education and experience may be considered
3. Prior Accounts Payable experience in a manufacturing environment

This job description does not comprise an exhaustive list of all functions that employee may be required to perform, and the employee may be required to perform additional functions. The Company may revise any job description at any time in the Company's sole discretion. Nothing in this job description shall alter the fact that employee's employment is at-will. The Company considers all of the functions and responsibilities in this job description as essential. Employee must be able to perform the essential functions of the position satisfactorily. However, if requested, reasonable accommodations may be made to enable an employee with disabilities to perform the essential functions of employee's job, absent undue hardship .

Bull Moose Tube is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants and do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other status protected by applicable federal, state, or local law.

EOE/Disability/Veterans