Administrative Assistant II

Posting Information

Posting Number2026634

Posting/Functional TitleAdministrative Assistant II

University Pay Plan TitleAdministrative Assistant II

LocationSan Marcos

DepartmentCurriculum And Instruction

Recruitment TypeOpen Recruiting

Job TypeFull-Time

Funding SourcePermanent

Monthly Salary$3,255-$3,500.00

Job CategoryNon-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• Minimum 2 years experience as an administrative assistant or related experience

• Strong organizational skills and attention to detail

• Excellent oral, written, and interpersonal communication skills

• Proficient with various software and productivity tools (MS Office 365, Adobe, Outlook, Teams, office equipment)

• Experience developing and maintaining accurate and comprehensive records and files

• Works collaboratively and embraces team work

Preferred Qualifications

• Bachelor’s degree

• Experience working in a university academic department

• Experience using Texas State systems, specifically but not limited to – SAP , Banner, CatsWeb, Logi, CourseLeaf, Concur

• Experience with hiring and processing PCRs

• Knowledge of TXST university/academic policies and procedures.

Job Description

The Department of Curriculum and Instruction is seeking a skilled and motivated individual for a full-time staff position. This person will provide administrative and clerical support to faculty, staff, and students of the department. This position is in-person at the San Marcos campus.

Job Duties

• Support Curriculum and Instruction faculty and staff by addressing program tasks and requests.

• Work closely with program coordinators to maintain up-to-date schedules and documentation for the schedule of classes.

• Serve as the travel assistant to complete requests, reimbursements, and expense reports in Concur for faculty and student travel.

• Assist with purchasing of supplies, equipment, and processing special payments.

• Answer department emails, address student concerns, enter override requests, assist with registration, and refer to other offices when necessary.

• Support the department administrative office by greeting students, faculty and guests; routing phone calls; answering inquires and handling or delegating assignments.

• Maintain equipment and supply inventories by ordering, stocking, and recording materials needed.

• Schedule, supervise, train, and evaluate student workers.

• Collect and submit documents for hiring of students and faculty.

• Perform other duties as assigned.

Additional Information to Applicants

• To receive full consideration, applicants must clearly indicate in the cover letter the ways in which they meet the job’s qualifications.

• Applicants must attach: a cover letter and resume

Job Open Date07/01/2026

Job Close Date (posting closes at midnight)07/15/2026

Open Until FilledNo

Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start8:00AM

Normal Work Hours End5:00PM

Posting Notices

Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provideacceptable documentation ( verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:

Exceptional Benefits:Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

Generous Time Off:Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

Wellness and Balance:Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

Professional Growth:Explore a wide range of training, development courses, certifications, and educational support programs.

Welcoming Campus:Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits:Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

Retirement Security:Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today.

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