Accounts Payable - Administrative Assistant

Job Description

Job Description

Accounts Payable Specialist – Administrative Assistant
Standard Heating & Cooling | Peoria, IL

Position Summary

Standard Heating & Cooling is seeking a detail-oriented Accounts Payable Specialist to join our growing team. Since 1939, we've been providing residential, commercial, industrial, and institutional HVAC services throughout Central Illinois. This role is responsible for ensuring the accurate and timely processing of vendor invoices, maintaining financial records, and supporting the accounting team while helping deliver exceptional service to our customers.

Location: Peoria, IL 61602

Schedule: Monday - Friday 7am - 4pm

Responsibilities

• Process vendor invoices accurately and in a timely manner.
• Answering incoming phone calls from clients.
• Issuing purchase orders.
• Assisting with scheduling as needed.
• Match invoices with purchase orders and receiving documentation.
• Verify invoice coding and obtain appropriate approvals.
• Prepare and process weekly check runs.
• Reconcile vendor statements and resolve payment discrepancies.
• Maintain accurate accounts payable records and filing systems.
• Communicate with vendors regarding payment status and account inquiries.
• Monitor outstanding payables and ensure payments are made according to terms.
• Maintain W-9 records.
• Collaborate with service, installation, purchasing, and management teams to resolve invoice issues.
• Assist with general administrative and accounting duties as needed.
• Maintain confidentiality of financial information.
• Contribute to process improvements that increase efficiency and accuracy.

Qualifications

• High school diploma or equivalent required; Associate's degree in Accounting, Finance, or Business preferred.
• Must have accounts payable or general accounting experience required.
• Experience with accounting or ERP software.
• Proficiency with Microsoft Excel and Microsoft Office.
• Strong attention to detail and excellent organizational skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Excellent communication and customer service skills.
• Strong mathematical and problem-solving abilities.
• Ability to work independently while contributing to a collaborative team.
• Experience in the construction, HVAC, or service industry is a plus.

Preferred Skills

• Knowledge of accounting principles and accounts payable best practices.
• Experience reconciling vendor accounts.
• Ability to identify discrepancies and resolve issues efficiently.
• Familiarity with document management and electronic invoice processing.
• Comfortable working in a fast-paced environment with changing priorities.

Benefits

• Competitive pay based on experience
• Health, dental, vision, and life insurance
• Short term and long term disability
• 401(k) with company match
• Paid time off and holidays
• Ongoing training and professional development
• Stable, full-time employment with a family-owned company that has served Central Illinois for more than 85 years.

Standard Heating & Cooling, a trusted name in HVAC services located in Peoria and Pekin, IL, was founded in 1939 by the Harms Family. In 2018, when John Harms retired, the torch was passed to the Ewalt Family. Today, under the diligent leadership of Heather and Britt Ewalt, the company continues its legacy of prioritizing customer satisfaction and valuing the power of customer referrals. Reach out to us today for an estimate on your residential or commercial heating or cooling system.

Company Description

Standard Heating & Cooling, a trusted name in HVAC services located in Peoria and Pekin, IL, was founded in 1939 by the Harms Family. In 2018, when John Harms retired, the torch was passed to the Ewalt Family. Today, under the diligent leadership of Heather and Britt Ewalt, the company continues its legacy of prioritizing customer satisfaction and valuing the power of customer referrals. Reach out to us today for an estimate on your residential or commercial heating or cooling system.