Business Office Administrative Assistant

Business Office Administrative AssistantThe Business Office Administrative Assistant will assist with bi-weekly processing of accounts payable and other general business office duties. This includes receiving and reviewing invoices, matching them to purchase orders, coding them to the general ledger, obtaining the necessary approvals for processing, and preparing the A/P check run. This position will provide support to each school building in preparing purchase orders and ensuring proper general ledger accounting. This position will organize and dispose of business department and school records. This position will monitor and audit schoolwide inventory. Must be detail-oriented and deadline-driven with strong organizational, written, and oral communication skills. Must maintain a high level of confidentiality, professionalism, integrity, and trust.Essential Job Function and Responsibilities:Assure all invoices have been approved for payment and coded to the appropriate accountAssist with processing check runs for accounts payableCorrespond with vendors and building secretaries with occasional travel to district buildingsManage and audit districtwide inventoryRespond to inquiries from a variety of sources (staff, auditors, Administration) for the purpose of providing direction and clarificationManage record retentionMaintain and order office suppliesQualification Requirements:High School diploma or equivalent, Associate's degree in Accounting, Finance, Business or related field preferredFamiliarity with Illinois school district accounting a plusExperience with use of Windows and Microsoft Office and computerized accounting systemsExperience with Google applications a plusAttentiveness to detailWork Schedule: 248 days per year, 7.5 hours per day Hourly Commensurate with experienceBenefits:10 paid vacation days after one year of service (prorated the 1st year)2 personal days per year14 sick days per yearPaid holidays per board policyIllinois Municipal Retirement Fund enrollmentEligible for medical, prescription drug, dental and vision insuranceLife insurance both employer-provided and supplemental403 (b) Retirement