Parts Inventory Specialist

Job Overview


The Parts Inventory Specialist is responsible for providing service to the Garage Technicians, Team Leads Drivers and external customer by providing parts, supplies, and other equipment as needed for Fleet services. Maintains several storerooms with nearly 250,000 parts totaling nearly $930,000 in value. The team of inventory specialists issue over 130,000 parts annually totaling nearly $3.2M Research is frequently required using fleet maintenance software, direct vendor contacts, manufacturers web sites and various online sources. An employee in this position is responsible for maintaining multiple parts storerooms, as well as ordering equipment, parts, and materials to support maintenance and repair work, EV chargers, tablets, Wifi, camera systems and other vehicle related technology. The Specialist ensures parts inventories are maintained at the optimum level for cost-effective operation to meet maintenance needs.

Roles and responsibilities


The following information is intended to describe the overall nature and scope of the work being performed in relation to the position. This is not a comprehensive listing of all responsibilities or tasks; other work may be assigned when deemed appropriate:

• Orders, inventories and distributes equipment, parts and supplies required by technicians, school bus drivers and other staff members to complete maintenance and repair work on a variety of vehicle systems and technology
• Receives, unloads, and verifies delivery tickets for items received from Items must be placed in stock and moved to the correct location within multiple storerooms
• Issues and transfers parts to and from multiple storeroom locations, including mobile service trucks and delivers parts to job Must also perform periodic inventory of all storerooms and daily inventories of high value parts in special storerooms
• Operates a forklift to aid in the loading, unloading, and delivery of parts
• Maintains an organized and orderly warehouse
• Uses fleet maintenance software and other applications to keep records of parts ordered and issued to work orders. Researches part numbers, part availability, part compatibility and pricing using vendor web sites, specialized subscription sites, other online resources, email and telephone communication. This includes finding alternative parts when substitutions must be made
• Creates custom inventories of highly technical parts and supplies including Android based tablets, GPS modules, mobile WiFi routers and hardware, onboard video camera systems, multiple brands and levels of eV chargers and components. Standard fleet maintenance software is insufficient to track all needed information, so custom inventory applications are created in Excel. Custom templates and documents are created in Word
• Responsible for accessing damage to Android based tablets and overseeing tablet repairs. Must track all tablets at every step of this process
• Sort and assemble technology components from bulk shipments to form kits that are installed in new vehicles
• Researches, orders, inventories and issues parts for multiple fuel stations and fuel types to include pump parts, electronics, fuel hoses, fuel nozzles and break away devices for gasoline, diesel, and propane fuel stations
• Inventories and issues fuel cards and toll transponders for LCPS vehicles as needed
• Orders, maintains inventory and issues office supplies for Fleet staff
• Must operate LCPS vehicles to picks up and returns parts at vendor locations as needed
• Coordinates pick up of recycling including scrap tires, waste oil, used coolant, and scrap metal as well as e-cycling of used electronics
• Performs physical inventory and run end of month inventory reports.
• Updates and maintains file of Safety Data Sheets to comply with all OSHA and VOSH requirements.
• Assists the Parts Supervisor in performing cyclic inventories and assumes Parts Supervisor responsibilities as needed

Qualifications


Below are the minimum qualifications for this job. Equivalent combinations of education and experience are also acceptable.


Education


High School Diploma or GED

Experience


Two (2) years of experience in record-keeping, inventory control or related area

Licenses and Certifications


EPA 609 certification to handle R134A and 1234YF refrigerant


Forklift operator certification


Training and certifications from Thomas Built Bus, IC Bus, Blue Bird Bus, Cummins, Bendix brakes, Meritor, Braun, Ricon

Knowledge, Skills and Abilities


Ability to perform stockroom duties efficiently; to learn the types and categories of parts and supplies used in facilities maintenance work; to follow oral and written instructions; to communicate effectively; to work cooperatively with others

Physical Requirements
The following provides a brief description of physical requirements for this position:
While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word. The employee must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. Frequently standing and/or remaining in a stationary position for long periods of time. The employee must be able to climb or descent stairs while carrying small parts. The employee is also frequently required to use their hands to feel and handle objects or tools, as well as reach with their hands and arms. The employee must be able to exert up to 50 pounds of force individually, and occasionally lift up to 80 pounds. The employee must also be able, using negligible amounts of force, to frequently or constantly lift, carry, push, pull or otherwise move objects. Hazards include potential exposure to battery acid, electric shock, and flammable liquids such as gasoline, diesel fuel, and cleaning fluids.

Reports to : Supervisor, Parts


FLSA Status : Non-Exempt


Months/Days/Hours : 12 months, 254 days, 8 hours per day


Salary Level : Universa/Scale B.1 -Level 6


Salary Scale :


Salary Range : $25.62 - $32.89


Remote Work Eligible : No


Union Designation: Non-Certified

Essential Personnel


Employees who perform the responsibilities of this position for the Department of Support Services are considered essential personnel. Essential personnel are designated employees who must report for work during a delay or emergency situations. A workplace emergency is an unforeseen situation that threatens the staff, pupils, or the public; disrupts or shuts down business operations; or causes physical or environmental damage. Emergencies may be natural or manmade. It is incumbent upon the supervisor to inform and confirm which essential personnel are required to work during emergency closings. Notification and confirmation of the expectation of essential personnel to report to work, or maintain as-needed status, will be executed with as much advanced notice as possible via in-person communication or email.