Corporate Events Planner

Senior Conference Producer

If you've led corporate conferences, user events, SKOs, or large trade show programs with 300–1,500 attendees and real AV/production stakes, this is for you. If your experience is mostly weddings, social events, or internal office parties, this will likely not be a fit.

As a Senior Conference Producer at OkWhen, you own end-to-end delivery for our clients' conferences: planning, AV & streaming coordination, software platform usage, and on-site execution. You are the primary point of contact and the person our clients trust when the lights go up and the show starts.

What you'll own:

Client & project ownership

• Serve as the primary liaison for a portfolio of corporate conference clients.
• Lead kickoff, define goals, scope, and success metrics, and keep everyone aligned from contract to debrief.

Pre-event planning & production

• Build and manage detailed project plans, timelines, and run-of-show for multi-day, multi-track conferences.
• Coordinate with client teams, internal AV / streaming teams, venues, and vendors to lock in room sets, gear, labor, and schedules.
• Translate program goals into AV/streaming and platform requirements (sessions, tracks, registration flows, event app, CEU rules, etc.).

Live event production (on-site & virtual)

• Lead on-site execution for select conferences (travel required), including rehearsals, show calling / stage management support, and crisis handling.
• Oversee live streaming operations (start/stop, basic troubleshooting, comms between venue and remote support teams).
• Ensure reg/badge, event app, and CEU tracking all work together cleanly during the show.

Sponsor & revenue support

• Coordinate sponsor deliverables (sessions, booths, signage, recordings) and ensure they're integrated into the event plan.
• Identify and recommend upsell opportunities that genuinely improve the attendee and client experience (additional rooms, streaming, content capture, etc.).

Post-event & continuous improvement

• Run post-event debriefs, reconcile budgets, and capture wins / lessons for the next year's event.
• Help refine internal playbooks and templates so every show gets easier and better.