Field Clerk

Application Instructions

Please complete all required fields and upload your most recent resume.

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Position Description

Harper Brothers Construction - Construction Field Clerk

Company Summary: Built to Deliver

Harper Brothers Construction isn't just building infrastructure-we're building what matters most: people, partnerships, and lasting impact. Founded in 2014 by second-generation builders, we bring grit, innovation, and proven expertise to every project we take on.

With operations across Texas, New Mexico, and Colorado, our mobile crews and powerful fleet allow us to go where the work is-and deliver safely, efficiently, and without compromise. At HBC, safety isn't a priority-it's our culture, driving everything we do from the ground up.

About the Role

We're seeking a detail-oriented Field Clerk to join our growing team. In this role, you'll provide administrative, documentation, compliance, and project coordination support for field operations while helping ensure projects remain organized, compliant, and on schedule.

This is an excellent opportunity for someone who enjoys working in a fast-paced, team-driven construction environment and wants to build expertise in project administration, vendor compliance, procurement, and construction operations while supporting critical infrastructure projects.

What You'll Do

• • Track and maintain project RFIs, submittals, and related documentation using spreadsheets and project tracking tools.
  • Coordinate communication and documentation with vendors, subcontractors, and project teams regarding RFIs, submittals, and project requirements.
  • Assist with invoice processing and review activities , ensuring documentation is accurate and complete.
  • Support 811 utility coordination activities and maintain associated records.
  • Draft and process Purchase Orders (POs) and Subcontract/Labor Agreements (SLs) throughout the project lifecycle.
  • Develop and maintain quantity tracking, agreement tracking, and material tracking spreadsheets .
  • Monitor and organize vendor compliance requirements , including MPL and Gold Star documentation, material sourcing records, Form 2806 requirements, and other project compliance documentation.
  • Assist with subcontract approval processes , including document collection, preparation, and administrative support.
  • Obtain, organize, and track vendor and subcontractor quotes .
  • Coordinate and maintain job site photo documentation , work order records, project progress photos, and supporting project files.
  • Track and coordinate in-house safety training records and compliance requirements .
  • Prepare and process employee expense reports and supporting documentation.
  • Submit and track equipment move requests and rental requests .
  • Support field office and trailer setup activities, including ordering office supplies, equipment, and project necessities.
  • Coordinate telecommunications and administrative support activities, including company phone setup, call routing, and related office needs.
  • Assist with utility-related coordination, including water meter applications, deposits, permits, bore/hot tap requests, and communication with utility districts and agencies .
  • Partner with project managers, superintendents, accounting personnel, vendors, subcontractors, and utility representatives to support successful project execution.
  • Ensure accuracy, organization, compliance, and timely completion of project documentation and administrative processes.
  • Identify opportunities to improve administrative efficiency, document control, and project support processes.
  • Contribute to a culture of teamwork, accountability, safety, and continuous improvement.

Position Requirements

What You Bring

• • High school diploma or GED required; Associate degree in Business, Construction Management, or related field preferred.
  • 1-3 years of experience in construction administration, project support, office coordination, or a related field preferred.
  • Working knowledge of construction documentation, subcontractor coordination, and project administration processes.
  • Proficiency in Microsoft Office Suite, particularly Excel , Outlook, Word, and document management systems.
  • Strong organizational skills with the ability to manage multiple priorities and deadlines.
  • Excellent attention to detail and accuracy in recordkeeping and documentation.
  • Strong communication and customer service skills with the ability to work effectively with field personnel, vendors, subcontractors, and customers.
  • Ability to maintain confidential information and exercise sound judgment.
  • Proactive mindset with a sense of urgency, ownership, and accountability.
  • A team-oriented approach with a commitment to quality work and safety.

Why Join Harper Brothers Construction?

• • Be part of a company that puts people and safety first.
  • Work in a collaborative and supportive team environment.
  • Gain exposure to diverse projects and multi-state operations.
  • Opportunities for growth and career development.
  • Play a meaningful role in building critical infrastructure that makes an impact.
  • Great benefits including PTO, paid holidays, 401k, medical, vision, and dental, and more!

Equal Opportunity Employer

Equal Opportunity and Affirmative Action Employer:

Harper Brothers Construction is an equal opportunity and affirmative action employer. Harper Brothers Construction shall not discriminate against any employee or applicant for employment based on race, color, religion, sex, age, national origin, sexual orientation, gender identity and expression, domestic partner status, pregnancy, disability, citizenship, genetic information, protected veteran status, or any other characteristic protected by federal, state, or local law.