Clerical/Receptionist/Adm. Asst. Substitute

Clerical Secretary/Receptionist

Answer phones and direct calls accordingly; greet visitors and answer their questions and concerns; provide secretarial support

Ensure safety of students; issue appropriate passes to students, staff and seniors; perform duties of receptionist by answering telephone, recording appropriate messages, sorting/distributing mail and greeting visitors; operate and maintain all office equipment including copier, fax machine and computer; assist in the maintenance of the uniform filing system for all information and other pertinent data; handle routine correspondence independently; input information into and retrieve information from computer; make contacts with the public with tact and diplomacy; maintain respect at all times for confidential information, e.g., custodial papers, IEP's, birth certificates, grades, medications and health restrictions, court documents and papers; interact in a positive manner with staff, students and parents; promote good public relations by personal appearance, attitude and conversation; prepare and maintain all files for the Principal; prepare and maintain all pertinent information and update all busing forms; perform other duties as assigned by the Principal/Administrator

Prepare correspondence and other typing duties as directed; provide an accurate accounting for all monies received; perform other duties as assigned by the Principal; respond to routine questions and requests in an appropriate manner; serve as a role model for students; open and sort mail; perform bulk mailing

Ability to type at least 40 words per minute; ability to work effectively with others; ability to communicate ideas and directives clearly and effectively both orally and in writing; effective, active listening skills; organizational and problem solving skills; ability to generate correspondence independently; ability to operate office equipment, e.g., copier, fax; computer skills; ability to utilize appropriate computer software; ability to prioritize and complete job assignments from multiple supervisors; ability to communicate with all types of people

Computer; 10-key adding machine; various office machines; typewriter; fax; stamp machine; postal scales; copier; printer; scanners-computer/flatbed; two-way radio

Occasional exposure to blood, bodily fluids and tissue; occasional interaction among unruly children; frequent repetitive hand motion, e.g., computer keyboard, typing; frequent interruption of duties by students, visitors, staff and/or telephone; occasional overtime work if agreed on; frequent requirement to stand, walk, read and hear; occasional requirement to sit, stoop, kneel and crouch; occasional requirement to lift and carry up to a maximum of 20 pounds