Executive Assistant (Part-Time)

Le Boat , part of the Travelopia group, is the world’s leading provider of self-drive boating holidays, with over 55 years of experience. We offer an unforgettable holiday experience across Europe and Canada's inland waterways. Our fleet, crafted to suit all party sizes and budgets, requires no license or prior boating experience, making it accessible to everyone. With guests from around the globe, including North America, Germany, and France, Le Boat operates in 9 countries with France's Canal du Midi as the most famous and popular cruising ground.

We’re looking for an Executive Assistant to join our team! Reporting to the Managing Director of Le Boat, you’ll provide high-quality administrative support to the Le Boat Executive Team. The role will include diary management, travel coordination and expense processing, as well as leading the planning and organisation of two key annual conferences for our Distribution and Operations teams.

The role is 25 hours per week, with flexibility around the working pattern. Ideally, we’d like these hours to be spread across Monday to Friday, but we’re happy to consider a four-day arrangement for the right candidate. We also offer flexible hybrid working, with 3–4 days per month in our Surbiton office.

What we’ll offer:

• Competitive base salary of £25,000-£27,000 per annum 
• 25 hours per week over 4–5 days, with flexible hours
• Hybrid working, with 3-4 days per month in our Surbiton office
• Retirement savings plan with company contributions and life insurance
• Generous holiday entitlement plus your birthday off
• Charity or volunteering time off
• Parental leave and family-supportive policies
• Group-wide travel discounts

What you’ll do:

• Manage diaries for the Le Boat Managing Director and Executive Team, maintaining up-to-date calendars of meetings and deadlines, resolving conflicts and ensuring everyone is fully prepared.
• Schedule company-wide, departmental and team meetings as required, ensuring they are arranged efficiently and in good time.
• Proactively prepare meeting documents and agendas, and follow up on action points as required.
• Liaise with international colleagues to ensure appropriate attendance at meetings, events and conferences. This may occasionally require working outside core hours, including weekends or UK bank holidays.
• Lead the organisation of two major annual conferences for our Operations and Distribution teams, held in international locations, including travelling to and attending the events to ensure their smooth running.
• Proactively coordinate domestic and international travel itineraries, balancing time efficiency with cost-effectiveness.
• Collate, prepare and submit expense reports on behalf of Executive Team members.
• Track annual leave requests for the Executive Team, securing Managing Director approval and highlighting any potential conflicts.
• Lead the creation and distribution of the monthly Le Boat internal newsletter, ensuring engaging and relevant content for our global employee base.
• Support with HR administration, including contracts and HRIS updates.
• Collaborate with other Executive Assistants across Travelopia to promote efficiency and effective cross-functional working.
• Support the preparation and delivery of presentations.
• Provide additional ad hoc administrative support to the Executive Team as required.

What you’ll bring:

• Previous experience as a Personal Assistant, Executive Assistant, or in an events-related role.
• A high level of discretion and the ability to maintain absolute confidentiality.
• Fluency in English, both written and spoken; French language skills are an advantage but not essential.
• Excellent knowledge of Microsoft Office, with the ability and willingness to use AI tools such as Microsoft Copilot to improve efficiency and productivity.
• Excellent organisational and communication skills.
• Confidence working with colleagues at all levels, including the Travelopia CEO.
• Strong prioritisation and time-management skills.
• Flexibility and strong problem-solving skills, particularly when working under pressure and to tight deadlines.
• Exceptional attention to detail and a commitment to delivering high-quality work.
• A confident and assertive approach.

We believe people perform best when they can be their true selves, and diverse teams drive better results. We’re committed to fostering a diverse, equitable, and inclusive environment where everyone can succeed.

Travelopia ensures an inclusive workplace for all. If you need accessibility support during the recruitment process, please inform us here: View email address on us.fitly.work

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