Sr. Cargo Coordinator

Job Title

Position at Jacintoport International

Job Description

This position is responsible for overseeing and coordinating daily functions related to the receipt, delivery and record keeping of export and import cargo. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Qualifications

Required

• High School Diploma or equivalent
• Possess a minimum of five (5) years of cargo logistics experience.
• Minimum of 1 year of prior data entry experience
• Must have the ability to read, write, and speak Intermediate English
• Ability to operate office equipment, such as photocopiers and scanners, and voice mail systems.
• Possess Basic computer skills in programs, in MS Word, Excel & Outlook
• Ability to process alpha numeric information
• Ability to work with limited supervision, multi-task, prioritize and have strong initiative
• Ability to follow procedures and instructions
• Ability to establish and maintain effective working relationships with fellow employees
• Must have the ability to think logically, follow procedures, instructions and make sound decisions
• Must be able to work (flexible hours) long hours including nights, overtime, weekends and holidays

Duties and Responsibilities

Primary

• Perform all functions in accordance with operation and safety guidelines
• Perform computer system entries and updates for cargo received, delivered, consolidated or manipulated otherwise for all customers of Jacintoport International.
• Act as primary point of contact to establish cargo receiving and appointment procedures with new Customers.
• Act as primary point of contact to schedule Import/export appointments with customers for refrigerated and non-refrigerated cargo.
• Coordinate delivery and pick up appointments with Customers for refrigerated cargo and general cargo ensuring that the equipment and cargo is ready for the scheduled appoint while keeping Steamship Line Management, Jacintoport Management and Terminal Operations informed
• Receiving cargo documents with information received from the Customers carrier for the Receiving Clerks to receive cargo manually.
• Verify that information received from the Receiving Clerks is accurate and report all discrepancies to the Steamship Line or Customers for resolution.
• Maintain communication with Miami Inbound Department in regards to all inbound cargo receipt and deliveries.
• Maintain communication with Houston Export department on all export receipt and deliveries.
• Maintain communication between specific terminal departments for special projects by relaying the Customer's instructions and equipment needs.
• Maintain a clean work area, free of debris or safety hazards and awareness of surroundings (i.e. vehicles, people, equipment, etc.) at all times

Secondary

• Create and maintain physical files for invoicing and storage/record keeping.
• Assist cargo Receiving Clerks with problems during the receiving process.
• Perform scheduled delivery of documentation to the respective departments in the main building for back up work sets.
• Coordinate weekly mailings of inbound delivery documents to the Miami Inbound department.
• Fill in as Receiving Clerks as needed
• Perform other related tasks as assigned

Physical Requirements

• Subject to physical is required along with other tests as applicable
• The employee is continuously required to use their hands and fingers
• The employee continuously is required to talk and/or hear
• The employee is frequently required to sit
• The employee is frequently required to stand and walk.
• The employee must occasionally lift and/or move up to ten (10) pounds
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus .

Safety Requirements

• Report safety hazards
• Immediately report incidents involving injury, illness, or property damage
• Wear protective PPE (Personal Protective Equipment) as instructed or necessary
• Comply with all company safety policies, procedures, and rules
• Refuse any unsafe task or operation
• Participate in safety meetings and training
• Be constantly aware of their personal safety and that of their coworkers

Supervision Received and Exercised

Receives direct supervision from the Director - Warehouse Operations and does not exercise supervision over any other position.

Conditions

• Indoors office and occasionally outdoors - Exposed to controlled temperatures in an office environment and occasionally exposed to a non-controlled environment (outdoors) where they may be exposed to all possible environmental factors such as extreme heat, cold, rain, wind and high humidity during day and night shifts
• The noise level in the work environment is usually moderate to high

Disclaimer

• We are an Equal Opportunity Employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
• If an applicant with a disability is unable or limited in their ability to use or access our online application center as a result of their disability, they can request reasonable accommodations by sending an email to View email address on click.appcast.io
• The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position
• The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change