Sr. Accounts Payable Specialist

Job Description

Job Description

Senior Accounts Payable Specialist

Lawrence Group is a place for dreamers.

That’s a quality we look for in our clients – and in our employees. These dreams – these ideas – inspire us. They move us forward. From the very beginning, we’ve built our culture to encourage this kind of thinking. We’ve never been about ego or hierarchy. And our approach is not about raw beauty or creativity. It’s about finding new ways to bring people together. Helping our clients make what they do more relevant, more impactful, and above all, more meaningful, for all.

Lawrence Group is a building design, development, and project delivery firm headquartered in St. Louis with offices in Austin, Florida and New York. With 170+ employees, Lawrence Group offers architecture, interior design, landscape architecture, furniture procurement, and graphic design services to a wide variety of clients, including housing, hospitality, healthcare, academic, and retail. 

This position will adhere to Lawrence Group’s core values:

·       Legendary: We strive to be legendary; from the service we provide to our impact on the community.

·       Innovation: We’re driven by ideas and creativity. We take calculated risks and embrace opportunities.

·       Growth: We seek sustainable growth for our clients, our organization, and our employees.

·       Heart: We lead with heart. We celebrate, appreciate and care for each other.

·       Trust: We rely on trust to pursue excellence. We speak honestly, act transparently and honor our commitments.

The Senior Accounts Payable Specialist is responsible for the accurate and timely processing of accounts payable and related disbursement activities across the organization. This role serves as a key resource for vendor payments, consultant and trade payables, employee expense processing, corporate credit cards, and daily banking activity.

This role ensures transactions are properly documented, coded, approved, and processed in accordance with company policies and established accounting procedures. This position requires strong attention to detail, sound judgment, confidentiality, and the ability to manage multiple deadlines in a fast-paced environment.

The Senior Accounts Payable Specialist works closely with the accounting team, employees, project teams, vendors, consultants, and financial institutions to ensure the organization's payment processes operate efficiently and accurately.

Position responsibilities:

·       Process and maintain accurate accounts payable records for trade vendors, consultants, and other suppliers, including invoice review, coding, approvals, and discrepancy resolution.

·       Manage vendor records and respond to vendor inquiries and payment issues in a timely and professional manner.

·       Prepare and process check runs and electronic funds transfers in accordance with established procedures and internal controls.

·       Monitor daily banking activity and maintain accurate records of company disbursements.

·       Manage corporate credit card transactions, including review, coding, documentation, payment processing, and reconciliation.

·       Process and review employee expense reports, following up on missing documentation or approvals as needed.

·       Support month-end and year-end close activities through timely accounts payable processing, reconciliations, research, and preparation of audit documentation.

·       Maintain accurate and organized financial records and support documentation.

·       Ensure accounts payable, credit card, employee expense, and disbursement activity is accurately recorded in the accounting system.

·       Identify opportunities to streamline, automate, and improve accounts payable and payment processes, controls, and workflows.

·       Maintain a strong working knowledge of accounting systems and serve as a resource to employees regarding accounts payable, expense, credit card, and payment processes.

·       Collaborate with the Accounting team, employees, project teams, vendors, consultants, and financial institutions to ensure payment processes operate efficiently and accurately.

·       Perform other accounting and administrative duties as assigned.

Qualifications:

• Associate degree in Accounting, Finance, Business, or a related field, or equivalent combination of education and experience.
• 6+ years of accounts payable or related accounting experience.
• Strong understanding of accounts payable processes, vendor payments, expense reporting, and general accounting principles.
• Experience with accounting/ERP systems and Microsoft Office, particularly Excel.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet recurring deadlines.
• Strong organizational, analytical, and problem-solving skills.
• Ability to handle confidential financial information with discretion.
• Interest in and willingness to learn and leverage AI tools and emerging technologies to automate routine tasks, improve accuracy, and increase efficiency.

Supervisory Responsibility:

This position has no supervisory responsibilities.

Work Environment

This job operates in a professional office environment with hybrid schedule capability. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

This position requires no minimum ability to lift, bend or stand.

Position Type and Expected Hours of Work

This is a full-time position. Days and hours of work vary.

Travel

Minimal to no travel is expected for this position.

Reporting Relationship: Controller

Recruitment Firm Disclaimer:

Lawrence Group does not accept resumes or candidate submissions from recruitment or staffing agencies at this time. Any resumes or candidate profiles submitted to Lawrence Group without a signed agreement in place will be considered the property of Lawrence Group, and we will not be obligated to pay any fees for those candidates.

Lawrence Group Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, genetic information, sexual orientation, status as a protected veteran or status as a qualified individual with a disability, or any other characteristic protected by applicable Federal, State or Local law.