Accounts Payable Supervisor

Job Description

Job Description

Description:

Position Summary

GSM Outdoors is seeking an experienced and detail-oriented Accounts Payable Supervisor to oversee the day-to-day operations of the Accounts Payable team. Reporting to the Accounts Payable Manager, this position will provide hands-on supervision and support to the AP team while ensuring invoices, payments, reconciliations, and related transactions are processed accurately, timely, and in accordance with established company procedures.

The AP Supervisor will serve as a key resource for the AP team and a point of contact for vendors and internal business partners. This role will also assist the AP Manager with team development, process improvements, month-end close, internal controls, audits, and resolving escalated issues.

The ideal candidate is an organized, collaborative, and hands-on accounting professional who has strong Accounts Payable experience and enjoys leading and developing a team in a fast-paced environment.

What You'll Do

Accounts Payable Operations

• Supervise the daily activities of Accounts Payable associates, including invoice entry, invoice exception resolution, and payment processing. 
• Ensure invoices are accurately entered, properly coded, appropriately approved, and processed according to established procedures and payment terms. 
• Review invoices for appropriate supporting documentation and approvals prior to payment. 
• Assist with and oversee scheduled payment runs to ensure payments are processed accurately and timely. 
• Monitor invoice exceptions and work with vendors and internal departments to resolve issues. 
• Process credit and debit adjustments, refunds, and other AP-related transactions. 
• Prepare and reconcile vendor statements as needed. 
• Ensure expenses are properly recorded and reconciled to the General Ledger. 
• Provide day-to-day guidance and support to AP team members and escalate significant issues to the AP Manager. 

Team Supervision & Development

• Provide daily direction, coaching, and support to Accounts Payable team members. 
• Assist the AP Manager with hiring, onboarding, training, performance management, and employee development. 
• Develop, maintain, and implement training materials and procedures for AP staff. 
• Establish and monitor team performance expectations in partnership with the AP Manager. 
• Utilize performance metrics to monitor productivity, accuracy, and service levels.      
• Identify opportunities to improve team performance and operational efficiency. 
• Promote a collaborative, accountable, and service-oriented team environment. 

Month-End Close & Reconciliations

• Ensure AP activities are completed accurately and timely to support the month-end close process. 
• Assist with AP reconciliations and investigate discrepancies. 
• Support intercompany netting activities and ensure transactions are processed accurately and timely. 
• Partner with Accounting team members to research and resolve accounting and balance sheet variances. 
• Assist in ensuring AP balances and transactions are properly reflected in the General Ledger. 
• Communicate potential issues or delays to the AP Manager in a timely manner. 

Internal Controls & Audit Support

• Follow established Accounts Payable policies, procedures, and internal controls. 
• Assist the AP Manager with maintaining and documenting AP controls. 
• Identify potential control issues and recommend improvements to the AP Manager. 
• Assist with internal and external audits by providing requested documentation and supporting information. 
• Maintain accurate AP records and documentation. 
• Review and assist with the preparation of annual 1099 tax forms and related vendor reporting requirements. 

Vendor & Internal Business Partner Support

• Serve as a point of contact for vendor and business unit questions and issues. 
• Resolve routine vendor inquiries and escalate complex or sensitive matters to the AP Manager. 
• Research and resolve payment discrepancies, invoice issues, and account questions. 
• Maintain professional and effective relationships with vendors and internal stakeholders. 
• Partner with Accounting and other departments to resolve issues and improve AP processes. 
• Communicate recurring issues or trends to the AP Manager and recommend solutions. 

Process Improvement

• Assist the AP Manager in developing and implementing processes and procedures designed to improve accuracy, efficiency, and scalability. 
• Identify opportunities to streamline or automate manual AP processes. 
• Monitor AP performance metrics and identify opportunities for improvement. 
• Support the implementation and optimization of AP-related systems and technology. 
• Promote consistent adherence to AP procedures and best practices. 

What You'll Bring

Required Qualifications

• High School Diploma or equivalent required. 
• 3+ years of Accounts Payable experience preferred. 
• Previous experience providing team leadership, training, or supervision preferred. 
• Strong understanding of Accounts Payable, bookkeeping, and general accounting principles. 
• Experience with invoice processing, payment processing, reconciliations, and vendor account management. 
• Accurate data entry and strong 10-key skills. 
• Strong general math skills. 
• Intermediate Microsoft Excel skills. 
• Proficiency with Microsoft Office applications. 
• Strong attention to detail and accuracy. 
• Excellent organizational and prioritization skills. 
• Strong problem-solving and analytical abilities. 
• Excellent written and verbal communication skills. 
• Professional demeanor when interacting with vendors, employees, and internal business partners. 
• Ability to adapt to changing priorities and work effectively in a fast-paced environment. 
• Ability to work independently while collaborating effectively with the AP Manager and broader Finance team. 

Preferred Qualifications

• Experience with Microsoft Dynamics NAV or similar ERP systems. 
• Experience working in a multi-brand, manufacturing, distribution, or consumer products environment. 
• Experience with three-way matching, particularly related to inventory and landed costs. 
• Experience supporting internal and external financial audits. 
• Experience with 1099 reporting and vendor tax documentation. 
• Experience implementing AP process improvements or automation. 

Key Competencies

• Leadership & Team Development : Provides day-to-day guidance, coaching, and support while helping build a high-performing AP team. 
• Attention to Detail : Maintains a high level of accuracy when processing financial transactions and reviewing documentation. 
• Organization : Effectively manages competing priorities, deadlines, and transaction volumes. 
• Problem Solving : Identifies issues and develops practical solutions while knowing when to escalate. 
• Communication: Communicates clearly and professionally with vendors, employees, the AP Manager, and cross-functional partners. 
• Financial Acumen : Understands AP processes and their impact on financial reporting and the General Ledger. 
• Accountability: Takes ownership of responsibilities and follows through on commitments. 
• Process Improvement : Identifies opportunities to improve efficiency, accuracy, and consistency. 
• Adaptability: Performs effectively in a changing, fast-paced environment and supports evolving departmental needs. 

Why GSM Outdoors?

At GSM Outdoors, our Finance team plays an important role in supporting a growing portfolio of trusted outdoor brands. As an Accounts Payable Supervisor, you'll have the opportunity to lead the day-to-day operations of an important financial function, develop team members, improve processes, and partner with colleagues across the organization.

If you're an experienced Accounts Payable professional who enjoys leading people, solving problems, and creating efficient and accurate processes, we'd love to hear from you.

GSM Outdoors is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive workplace where every employee has the opportunity to contribute, grow, and succeed.