HRI Function Coordinator

Job Title

HRI Function Coordinator

Agency Texas A&M University - Corpus Christi

Department Harte Research Institute

Proposed Minimum Salary Commensurate

Job Location Corpus Christi, Texas

Job Type Staff

Job Description TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies. TAMU-CC’s beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities. PURPOSE The HRI Function Coordinator, under general supervision, coordinates large HRI internal and external events and conferences, including pre- and post-event coordination with HRI employees. Supports site safety and operational readiness and serves as a liaison with University departments and vendors utilizing HRI facilities. DESCRIPTION Functional Area 1: Function and Program Management Percent Effort: 40% Develops, organizes, implements, monitors, and evaluates HRI internal, cross-campus, and external/public-facing functions, programs, conferences, workshops, meetings, and special activities. Develops annual and recurring function plans based on HRI priorities, institutional activities, outreach opportunities, facility availability, and program needs. Manages functions and related programs from initial planning through implementation, closeout, assessment, and reporting. Establishes function timelines, logistical requirements, staffing plans, vendor needs, equipment requirements, room configurations, communication needs, and contingency plans. Coordinates with HRI leadership, research programs, University departments, external organizations, vendors, guests, and community partners to facilitate function and program activities. Develops and maintains systems for tracking functions, participation, outcomes, facility utilization, and other performance measures. Evaluates function and program effectiveness and recommends improvements to HRI processes, procedures, and future programming. Functional Area 2: Event Operations, Facilities and Personnel Coordination Percent Effort: 30% Manages scheduling, utilization, operational readiness, and function configuration of the HRI Event Room and breakout rooms supporting HRI, University, and approved external activities. Coordinates room assignments and space utilization based on event requirements, facility availability, and HRI priorities. Directs function-day operations, including setup and breakdown, technology coordination, signage, materials, vendor and catering coordination, accessibility, safety, and guest flow. Coordinates, assigns, and oversees function-related activities performed by staff, student workers, volunteers, and other personnel before, during, and after events. Provides onsite function management and resolves operational and logistical issues as needed. Coordinates with appropriate HRI and University units regarding facilities, information technology, security, parking, risk management, accessibility, and other operational requirements. Develops and maintains event procedures, checklists, room-use standards, and operating practices to support consistent and effective use of HRI facilities. Operates University vehicles as needed to support HRI functions, programs, outreach activities, tours, meetings, and other institutional activities. Functional Area 3: Budget, Data and Performance Reporting Percent Effort: 15% Prepares and monitors function and program budgets in coordination with HRI leadership and business staff. Tracks function-related expenditures, commitments, costs, and available funding and identifies potential budget concerns. Maintains attendance, facility utilization, event, outreach, and related program performance data. Compiles and analyzes program statistics to assess participation, utilization, expenditures, and function activity. Prepares quarterly reports summarizing function and program activity, attendance, facility utilization, expenditures, funding status, outreach participation, and other relevant performance measures. Provides information and analysis to HRI leadership to support function planning, resource allocation, program evaluation, and future programming. Functional Area 4: Outreach, Tours and Institutional Engagement Percent Effort: 15% Coordinates HRI participation in campus and external outreach, engagement, and tabling activities. Works with HRI research and program areas to identify appropriate participants, displays, materials, equipment, staffing, and logistical requirements for outreach activities. Organizes and coordinates HRI tours for visitors, University groups, partners, donors, prospective students, community organizations, and other internal and external audiences. Develops and maintains working knowledge of HRI’s eleven research and program areas sufficient to coordinate and lead institute-level tours and appropriately communicate HRI’s programs and activities to visitors. Coordinates special visits and institutional engagement activities involving HRI leadership, University officials, external partners, donors, community stakeholders, and other guests. Coordinates HRI-wide function and engagement activities in collaboration with the Manager of Executive Operations, Manager of Executive Services, HRI leadership, research programs, and other appropriate personnel. Performs other duties as assigned. QUALIFICATIONS Bachelor’s degree Two (2) years of related experience. Additional experience/ education may be considered as a substitution for the minimum requirements.

High School Diploma or GED and six (6) years of related experience. Associates degree and four (4) years of related experience. Master’s degree

Valid driver’s license. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of word processing, spreadsheet, database, and presentation applications. Strong planning, organization, and project coordination skills. Effective interpersonal, verbal, and written communication skills. Ability to manage multiple concurrent activities, priorities, deadlines, and stakeholders. Ability to work cooperatively and effectively with internal and external stakeholders. Ability to work a flexible schedule, including evenings and weekends, as required to support HRI events, conferences, outreach activities, and other programs. PREFERRED QUALIFICATIONS Three (3) years of related experience in program coordination, event management, outreach, operations, or a related area. Experience coordinating multiple events, programs, conferences, meetings, workshops, outreach activities, or other complex initiatives. Experience managing event or program logistics involving facilities, vendors, technology, materials, staffing, volunteers, or event-day operations. Experience monitoring budgets, expenditures, program data, attendance, or other performance measures. Experience preparing program, financial, utilization, or performance reports. Experience coordinating the work of staff, student workers, volunteers, or other personnel in support of programs or events. Experience collaborating with multiple departments, leadership, external partners, vendors, or community stakeholders. Experience coordinating outreach, public engagement, tabling activities, tours, or institutional visits. SALARY: Up to $4,416.67 monthly (Up to $53,000 Annually, Approximately) NOTE:

Employment may be impacted by the Presidential proclamation issued on September 19, 2025 and the moratorium issued by Texas Governor Abbott on January 27, 2026. BENEFITS (rules, policies, eligibility apply) From our generous

benefits package

and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work. INSURANCE: Medical$0 - $30 per month for Employee Only coverage after university contribution ($920 value).Up to 83% of premium covered by the university:Employee and SpouseEmployee and ChildrenEmployee and Family coverage Dental & Vision Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account DUAL CAREER PARTNER PROGRAM ON-CAMPUS WELLNESS OPPORTUNITIES Work Life Solutions: Counseling, Work Life Assistance, Financial Resources, and Legal Resources Tuition Benefits: Public Loan Forgiveness Book scholarships 100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply). Retirement

: Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP) Voluntary Tax Deferred Account/Deferred Compensation Plan Time Off

: 8+ hours of vacation paid time off every month. 8 hours of sick leave time off every month. 8 hours of paid time off for Birthday leave. 12-15 paid holidays each year. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.