Office Manager

Office Manager / Executive AssistantWe are seeking a highly organized, proactive, and versatile Office Manager / Executive Assistant to join a great team in the 77041 area of Houston, TX. This hybrid role is perfect for a multi-talented professional who thrives in a dynamic environment, handling everything from daily office operations and executive support to basic financial administration.Compensation & SchedulePay Rate: $23.00 per hourSchedule: Monday – Friday, 8:00 AM – 5:00 PMLong Term - Temp to HireKey ResponsibilitiesOffice Management & OperationsServe as the primary point of contact and "go-to" person for the office.Answer phone calls and warmly greet incoming customers and guests.Check, sort, and distribute daily mail, scanning relevant documents to the accounting department.Coordinate outgoing shipping and packages for both the office and the shop.Maintain office cleanliness, track inventory, and keep office, restroom, and breakroom supplies fully stocked.Oversee routine office maintenance schedules, including AC servicing and extermination visits.Ensure all office utility bills are tracked and paid on time.Executive & Sales SupportProvide direct administrative support to the company owner, including managing travel logistics and restaurant reservations.Assist the owner with personal logistics, including vehicle maintenance, housing arrangements, and ensuring housing bills are paid.Provide occasional administrative assistance regarding owner legal matters.Assist the sales team with corporate travel arrangements.Handle documentation tasks such as sending out contracts in a timely manner, assembling brochures/binders, and handling notarizations.Ensure required labor posters are properly displayed and that the Texas sales tax permit remains up to date.Financial & Expense AdministrationManage the credit card expense program (SpendCenter), ensuring all sales team members submit expenses weekly.Synchronize all expense transactions accurately with QuickBooks.Monitor the accounting email for incoming vendor invoices, routing them to management for approval.Key approved invoices into QuickBooks, ensuring proper project numbers, inventory notes, and approval codes are attached.Review employee expense reports for errors, verify mileage calculations, ensure receipts are attached, and route to management for final payment processing.QualificationsProven experience as an Office Manager, Executive Assistant, or Bookkeeper.Strong proficiency with QuickBooks and expense management software.Excellent organizational and time-management skills with the ability to prioritize tasks.Dependable, discrete, and professional demeanor when handling executive and legal documentation.Active Notary Public commission in the state of Texas is a plus (or willingness to obtain).Compensation / Pay Rate (Up to): $20.00 - $23.00 Per Hour