Payments Assistant

* Process physical and electronic materials invoices for payment using the library management system (LMS), University Financial Services programs, and departmental spreadsheets, according to Library and University policies and procedures, including the import of electronic Edifact vendor/supplier invoice data records into the LMS, as well as manual invoice data entry.* Review invoices in process for accuracy and facilitate the transmission of invoice records to the University’s Financial Services Office via the assignment of a valid Oracle code.* Perform post-payment tasks related to invoice voucher and disbursement information, and the maintenance of invoice PDFs in a departmental archive.* Vendor/supplier focused activities related to pre- and post-payment related matters such as profile creation via the University’s Shared Services platform and PaymentWorks, responding to vendor/supplier inquiries, researching/resolving complex problems related to duplicate billing, invoice inconsistencies, credit memos, or unsolicited or duplicate receipts, and general payment issues.* Create reimbursement requests via GEMS and the LMS, including the allocation of the correct COAs or PROJECTS in Concur.* Use and maintain several payment-related and departmental spreadsheets on Google, Box and the Library’s shared drive in conjunction with various payment routines and departmental projects.* Other duties as assigned, including but not limited to assisting with LMS regression testing and the training of new hires.* Strong written communication skills required.* Strong interpersonal and verbal skills required. Ability to establish and maintain relationships at all organizational levels.* Effective independent problem-solving and decision-making skills, as well as the ability to recognize and resolve/refer problems required.* Ability to identify and act in accordance with departmental priorities, and to exercise discretion and sound judgment in the execution of all duties required.* Ability to work effectively with supervisor, independently, and as a part of a team, and to plan, prioritize and complete work in a timely manner required.* Ability to use or learn a range of position-related software, web-based applications, and library and University systems required.* Strong attention to detail and accuracy as well as excellent organizational skills required.* Ability to read, interpret, and communicate complex instructions required.* Ability to perform multiple tasks accurately and simultaneously while handling frequent interruptions required.* Ability to manage duties with flexibility and adaptability as office procedures, policies processes, and technology change required.* Relevant work experience required.* Previous experience in payments processing or accounting preferred.* Previous experience working in a library, particularly in acquisitions, preferred.* Experience searching in various bibliographic databases preferred.* Demonstrated knowledge of related data processing procedures and operations required.* Demonstrated proficiency in word processing, spreadsheet, and database software required.* Demonstrated ability to communicate clearly and effectively in writing.* Reading knowledge of at least one (1) non-English language required.* Familiarity with currency exchange rates and the ability to correctly identify different foreign languages required.* Office environment.* Ability to carry or lift loads of up to 25 lbs.* Ability to see, including depth perception, or clarity; must be able to visually focus on print and electronic material for long periods.* Ability to sit for 4 hours or more.* Ability to use computers extensively for 4 hours or more.* Ability to make repetitive wrist, hand, or finger movements.* Ability to operate equipment necessary to perform job.* Effective audio-visual discrimination and perception.* Ability to Use Standard Work Station Equipment.* Ability to Use Standard Office Equipment.* Must be able to type at least 40 words per minute.When applying, the document(s) **MUST** be uploaded via the **My Experience** page, in the section titled **Application Documents** of the application.The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.To learn more about the university click here #J-18808-Ljbffr