Regional Administrative Specialist I

Regional Administrative Specialist

The Regional Administrative Specialist provides confidential administrative support to Operations management personnel in assigned service centers throughout the ABF system. This position works closely with local management and G.O. departments to ensure compliance with company policies, procedures, laws, and regulations relating to Industrial Relations, Human Resources, Safety, Payroll, and Accounts Payable departments.

Responsibilities

• Monitor, research and submit required documentation for Human Resources, Safety, Employee Relations, Payroll, Risk Management and Training departments.
• Request, review, and submit CDL and endorsement recertifications. Secure and submit annual review of driving records on commercial driver employees.
• Serve as a liaison between service center, employee, and Human Resources on Family Medical and Military Leave requests. Coordinate Worker Compensation and Alternate Work Programs with Risk Management.
• Research, create, and disseminate accurate and time sensitive Employee Relations correspondence for ABF Service Centers.
• Initiate First Report of Injury to Risk Management on behalf of service center management.
• Generate Employee Relations 'Casual Use' reports and service center seniority rosters, submitting to appropriate departments and Union Locals.
• Other duties and projects, as assigned.
• Provide backup support for peer RACN group.
• Maintain Service Center confidential personnel files, medical files, image confidential documents for electronic retrieval and comply with company record destruction schedule.
• Conduct new employee Onboarding and orientation which includes scheduling and administration of skills testing, job specific training, government mandated training, and road tests.
• Assist Service Centers in contractual job bids, update bid schedules, and initiate bid change payroll advices.
• Process employee resignations and retirements. Notify appropriate departments of Unemployment Claims, Income Disability Waivers, Wage and Child Support Garnishments.
• Coordinate, schedule, and document random drug and/or alcohol screenings.
• Research and assist service centers with grievance hearing preparation, funeral and jury duty requests, payroll discrepancies and scheduling of service vendors.
• Notify employees of recertification and return to work physical examinations and ensure timely submissions of examinations.
• Process invoices and reconcile, research, and resolve Account Payable issues. Initiate payroll advices for various employee status changes and create station drafts for missing pay and new employee signing bonuses.
• Serve as liaison between the Service Center, Human Resources, Safety, and students enrolled in Driver Development, TMAP, AMPS, and Dock Apprentice programs.
• Provide Samsara Driver Log support.

Requirements

• Education: Bachelor's Degree
• Experience: Transportation industry experience, preferred
• Computer Skills: Proficient in various mainframe systems and computer software, including Microsoft Office Suite, required
• Additional Requirements: Working knowledge of ABF National Master Freight Agreement, Supplements, and White Paper agreements, Fair Labor Standard Act, and state/federal employment and safety laws, required. Global knowledge of administrative procedures relating to Industrial Relations, Human Resources, Payroll, Safety, Risk Management and Accounts Payable, required

Competencies

• Accuracy and Attention to Detail
• Effective Communications
• Interpersonal Relationships
• Managing Multiple Priorities
• Planning and Organizing
• Problem Solving
• Standard Operating Procedures
• Teamwork

Other Details

• Work Hours: Generally, 8:00 am - 5:00 pm with occasional irregular hours depending on workload.
• Travel Requirements: Minimal (0%-25%)
• Compensation: This is a hourly position paid weekly. Variable compensation is included.

ABF Freight®, an ArcBest® company, is one of the nation's largest, most trusted less-than-truckload carriers. With over a century of experience, 240 service centers spanning North America, and an unwavering commitment to quality, safety and customer service, ABF offers best-in-class LTL transportation for companies of all sizes and industries. We're driven for excellence.