Accounts Payable and Payroll/Timesheet Specialist

Accounts Payable And Payroll/Timesheet Specialist

We are seeking a detail-oriented and highly organized professional to join our accounting team. This role is responsible for accounts payable functions while supporting accurate and efficient timesheet management.

This position requires an exceptional level of attention to detail. Accuracy is critical, as this role directly impacts financial records, vendor relationships, and project reporting.

The successful candidate will work closely with the accounting team, vendors, and project managers to gather, review, and process data in accordance with company policies and industry standards.

Starting wage is based on experience, beginning at $22/hour and increasing based on qualifications.

Key responsibilities include:

Accounts payable:

Process vendor invoices for oilfield and construction projects using Bill.com, ensuring accuracy and proper coding to jobs and accounts.

Verify invoices against purchase orders, field tickets, and supporting documentation.

Ensure timely entry of invoices in accordance with company policies and vendor terms.

Maintain organized records of all payables and supporting documentation.

Communicate with vendors and internal staff to resolve discrepancies or payment issues.

Assist with tracking expenses and preparing reports as needed.

General administrative duties:

Accurately enter project and field ticket data into accounting systems.

Maintain organized backups of all source data.

Assist with other accounting or administrative projects as needed.

Timesheet processing:

Collect, review, and process employee timesheets, verifying hours, job codes, and project details.

Ensure timesheets comply with company policies and customer requirements.

Prepare daily job summaries, verify accuracy, and submit for approval.

Work with managers to promptly resolve timesheet discrepancies.

Generate time-related reports for management as needed.

Requirements:

Full-time, in-office availability.

Exceptional attention to detail and strong organizational skills are required.

Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook).

Ability to work accurately in a fast-paced, deadline-driven environment.

High school diploma or equivalent.

Preferred qualifications:

2+ years of accounts payable or accounting experience, preferably in oilfield or construction environments.

Familiarity with job costing, purchase orders, and expense tracking.

Experience with Bill.com, QuickBooks, OpenInvoice, or similar accounting/payroll systems.

Strong communication skills for working with vendors, project managers, and staff.

Benefits: $22+/hour DOE BCBS-ND Medical Vision Dental 401k AFLAC