Project Manager (Greater Chicago Area)

ABOUT US

At HUB International, we are a team of entrepreneurs. We believe in protecting and supporting the aspirations of individuals, families, and businesses. We help our clients evaluate their risks and develop solutions tailored to their needs. We believe in empowering our employees to learn, grow, and make a difference. Our structure enables our teams to maintain their own unique, regional culture while leveraging support and resources from our corporate centers of excellence.

HUB is a global insurance and employee benefits broker, providing a boundaryless array of business insurance, employee benefits, risk services, personal insurance, retirement, and private wealth management products and services. With over $5 billion in revenue and almost 20,000 employees in 600 offices throughout North America, HUB has grown substantially, in part due to our industry leading success in mergers and acquisitions.

Position Overview

The Senior Application Conversions Project Manager – is responsible for leading end-to-end technology integration projects for acquired firms, as part of the M&A Integration Team. It will primary focused on BMS (Broker Management System) platform conversions. This role requires deep expertise in data migration and conversion, vendor management, and stakeholder engagement across business and technical teams. The Senior Project Manager oversees all aspects of BMS conversion projects, ensuring on-time, in-scope, and high-quality delivery while managing complex data conversion workstreams and cross-functional dependencies. This role reports to the M&A PPM senior manager.

Core Responsibilities

Project Management & Delivery

• Lead and manage full lifecycle BMS conversion projects from initiation through go-live and post-conversion stabilization
• Develop and maintain comprehensive project plans, schedules, technical estimates, and deliverable timelines for a portfolio of concurrent conversion projects
• Manage scope, schedule, budget, and resource allocation across internal teams and external vendors
• Drive multiple concurrent integration projects, prioritizing tasks, identifying critical path items, and proactively assessing and mitigating risks
• Identify and communicate issues, risks, and/or changes throughout the infrastructure integration process in accordance with PPM governance and methodology
• Establish and enforce project governance, including status reporting, escalation protocols, and decision-making frameworks
• Track and report on key project metrics, including cycle time, milestone adherence, and quality indicators
• Manage activities related to transitioning the acquired business to a steady state within HUB

Data Conversion & Technical Oversight

• Oversee complex data conversion and migration activities, including data mapping, validation, reconciliation, and quality assurance across AIM and ImageRight platforms
• Partner with technical teams to define data conversion requirements, develop transformation rules, and resolve data integrity issues
• Lead technical assessment, scoping, and management of application configuration changes based on business requirements and platform standards
• Ensure adherence to enterprise application standards and integration playbooks throughout the conversion lifecycle
• Identify and manage data-related risks, including data quality gaps, legacy system dependencies, and conversion exceptions

Vendor Management

• Manage relationships with third-party vendors and service providers involved in BMS conversions, including Vertafore and data migration partners
• Coordinate vendor deliverables, timelines, and quality standards; hold vendors accountable to contractual commitments
• Facilitate vendor escalations and negotiate resolutions to ensure project timelines are not adversely impacted

Stakeholder Management & Communication

• Serve as the primary point of contact for business stakeholders, regional partners (OILs), and leadership on AIM/IR conversion projects
• Clearly articulate and communicate technical requirements, risks, and project status to non-technical business partners and senior leadership
• Build and maintain strong working relationships across cross-functional teams, including Enterprise Applications, Client Analytics, and operational teams
• Facilitate project kickoffs, design sessions, go/no-go decisions, and post-conversion retrospectives

Leadership & Continuous Improvement

• Demonstrate Operations and Technology Leadership Behaviors (one team, build trust, customer driven, future focused, innovate daily, and be curious) in all actions and ways of working, and coach their organization on the behaviors
• Contribute to the development and refinement of integration playbooks, templates, and best practices
• Identify process improvement opportunities to reduce conversion cycle times and improve quality outcomes
• Support organizational change management efforts related to platform transitions

Qualifications

Required

• Bachelor’s Degree in an IT related area, engineering, business management, or related discipline
• 7+ years of project management experience, with at least 3 years managing complex technology integration or data conversion projects
• Experience planning, managing, scheduling, and directly supervising resources on project activities
• Demonstrated expertise in data migration and conversion, including data mapping, validation, reconciliation, and quality assurance processes
• Proven experience managing third-party vendors, including contract management, performance monitoring, and escalation resolution
• Experience managing cross-functional teams and influencing stakeholders at all levels of the organization
• Excellent verbal and written communication skills, including the ability to translate technical concepts for non-technical audiences
• Demonstrated ability to manage multiple concurrent projects in a fast-paced, deadline-driven environment
• Strong analytical and problem-solving skills with a focus on data-driven decision making
• Experience working in a matrix organization, effectively communicating, collaborating, and executing with teams not under direct control
• Authorized to work in the United States, Canada, and Puerto Rico

Preferred

• PMP, PgMP, or equivalent project management certification
• Experience in the insurance industry, including one or more of the following lines: P&C, Employee Benefits, Specialty Retail, Retirement and Private Wealth, 401k/Pension Benefits, or MGA/MGU/Wholesale
• Prior experience working in a high-volume M&A technology integration environment
• Familiarity with broker management systems AIM/IR or others.
• Experience with data analytics or reporting tools (e.g., Power BI, SQL) as they relate to conversion validation
• Knowledge of change management methodologies (e.g., ADKAR, Prosci)

JOIN OUR TEAM

Do you believe in the power of innovation, collaboration, and transformation? Do you thrive in a supportive and client focused work environment? Are you looking for an opportunity to help build and drive change in a rapidly growing and evolving organization? When you join HUB International , you will be part of a community of learners and doers focused on our Core Values: entrepreneurship, teamwork, integrity, accountability, and service.

The expected salary range for this position is $ 120,000 to $140,000 and will be impacted by factors such as the successful candidate’s skills, experience and working location, as well as the specific position’s business line, scope and level. HUB International is proud to offer comprehensive benefit and total compensation packages which could include health/dental/vision/life/disability insurance, FSA, HAS and 401(k) accounts, paid-time-off benefits such as vacation, sick, personal, floating holidays and company holidays. In addition, eligible annual bonuses, equity and commissions may be available for some positions.