Temporary Front Desk Coordinator

Job Description

Job Description

We are looking for a dependable Administrative Assistant to support front desk operations for an investment advisory office in Lake Elmo, Minnesota. This is a Long-term Contract opportunity suited for someone who enjoys creating a welcoming office environment, managing daily administrative tasks, and keeping workflows organized. The role requires strong judgment, attention to detail, and the ability to handle a variety of coordination duties with discretion and efficiency.

Responsibilities:
• Welcome visitors and serve as the first point of contact for the office, ensuring a welcoming and friendly front desk experience.
• Answer and direct incoming calls, respond to general inquiries, and relay messages accurately to the appropriate team members.
• Coordinate scheduling, meeting logistics, and calendar updates to help maintain smooth day-to-day office operations.
• Perform administrative support tasks such as preparing documents, filing records, and maintaining organized office systems.
• Monitor shared office supplies and place replenishment requests to keep the workplace fully stocked and functional.
• Assist with hiring-related administrative activities, including coordinating interview logistics and supporting onboarding paperwork as needed.
• Handle incoming and outgoing mail, packages, and deliveries while maintaining accurate distribution and tracking.
• Support general office coverage during a staff leave period by adapting to shifting priorities and assisting where needed.• Prior experience in an administrative assistant, receptionist, or front desk support role.
• Strong verbal and written communication skills with a detail-oriented and courteous approach.
• Ability to manage multiple tasks, stay organized, and maintain accuracy in a fast-paced office setting.
• Proficiency with standard office software and common administrative tools.
• Comfortable handling sensitive information with discretion and sound judgment.
• Dependable attendance and the ability to work independently while supporting a broader team.
• Experience assisting with hiring processes or interview coordination is preferred.