Administrative Assistant

Administrative AssistantPay Range: $47,632 - $59,539 annual compensationJob Posting Closing on: Sunday, October 25, 2026Workdays & Hours: Monday – Friday 8am – 5pm (Onsite / In-Office Required (5 days/week))Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities. Find Out More!The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of over 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability.An Administrative Assistant job is available with the City of Fort Worth Aviation Department at Meacham International Airport. The City of Fort Worth Aviation system is home to three world-class airports - Meacham International Airport, Spinks Airport and Perot Field Fort Worth Alliance Airport. Both Meacham International and Spinks Airports provide regional aviation services for air charter, corporate, business and recreational flyers. Perot Field Fort Worth Alliance Airport provides cargo carrier services. The airports feature full-service fuelers, multiple maintenance facilities, flight schools, on-site rental car facilities, and hotel facilities only minutes away. The City of Fort Worth Aviation Department is essential to the economic well-being and commerce taking place in the Dallas-Fort Worth Metroplex.Minimum Qualifications:Associate's degree from an accredited college with major course work in Business Management, Public Administration, Business Administration or related fieldFour (4) years of clerical and administrative experiencePreferred Qualifications:Three (3) years of clerical and administrative experience, including providing front-desk support in a public-facing environmentFour (4) experience with financial processing, including accounts payable, and invoice reconciliationExperience working with financial or procurement systems used by local government (such as PeopleSoft or similar platforms)The Administrative Assistant Job Responsibilities Include:Provide front-desk customer service in a fast-paced, public-facing environment, including in-person assistance, phone support, and directing visitorsAccurately accept and process payments, maintain required logs, and respond to inquiries regarding access card status or related account informationReceive, review, reconcile, and process invoices, receipts, accounts payable documentation, deposits, and other financial transactions in accordance with City policies and proceduresReview vendor invoices for accuracy against purchase orders and work directly with vendors to resolve any discrepanciesFollow municipal or governmental purchasing procedures, support annual purchase order planning, and assist with year-end processing activitiesCoordinate office supply inventory, anticipate departmental needs, and manage procurement of supplies for multiple divisionsSupport conference center and meeting space reservations, assist administrative staff with scheduling needs, and direct visitors to appropriate roomsMaintain organized records and manage multiple deadlines with strong attention to detail, ensuring accurate reconciliation of documentsWorking Conditions and Physical Demands include: Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, walking and repetitive motions.Sedentary Work – Depending on assignment, positions in this class typically exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.Apply Now! Come be part of something special in Fort Worth.Conditions of EmploymentThe City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor.The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions.Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.