EXECUTIVE SECRETARY I (UMP)

Executive Secretary I (UMP)

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome.

Reasonable Accommodation Statement The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents ? Additional Documents section for each application. Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at View email address on click.appcast.io or call View phone number on click.appcast.io for further information and to request or discuss an accommodation.

Sponsorship for Employment The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant's wage or salary history. Employment decisions are not made based on an applicant's wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date: May 18, 2026 Location: Hines, IL, US, 60141 Job Requisition ID: 54749 Agency: Department of Human Services Class Title: EXECUTIVE SECRETARY I - 14031 Skill Option: Keyboarding - Clerical - UMP Certificate Bilingual Option: None Salary: Anticipated Salary: (Effective 7/1/26) $4,568 - $6,133 per month ($54,816 - $73,596 per year) Job Type: Salaried Category: Full Time County: Cook Number of Vacancies: 1 Bargaining Unit Code: RC014 Clerical Employees, AFSCME Merit Comp Code: This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. The posting window for internal applicants in accordance with applicable collective bargaining agreements has already passed. The system will only allow external applications for other means consideration at this time. Internal applicants who have already applied are not required to reapply externally for consideration at other means. While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something biggersomething that touches the lives of every person who calls Illinois home. No matter what state career you're looking for, we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview The Division of Behavioral Health and Recovery is seeking to hire an Executive Secretary I for the Madden Mental Health Center located in Hines, Illinois to serve as the administrative secretary to the Medical Director. Performs highly responsible, confidential and sensitive duties related to the Medical Director's Office. Composes, keyboards and transcribe correspondence, reports, requisitions, meeting minutes and similar documents for the Medical Director and other medical executive staff. Gathers background data from a variety of sources to assist the Medical Director in the making of decisions for special assignments and in preparation of reports and speeches. Assists the Medical Director in preparation for accreditation standards. Receives and screens calls, answers inquiries, updates and maintains the Medical Director's calendar and receives, opens, sorts and distributes incoming facility mail. Coordinates the Interstate Service Program. Serves as primary timekeeper.

Essential Functions Serves as the administrative secretary to the Medical Director. Gathers background data from a variety of sources, pertaining to credentialing, laboratory and health services determination and cost analysis, safety and sanitation, pharmacy, etc., to assist the Medical Director in the making of decisions and preparation of reports and speeches. Serves as primary timekeeper for staff reporting to the Medical Director. Assists the Medical Director in preparation for accreditation standards of the joint commission, as well as compliance with requirements for certification by the Public Health Department, which enables Medicare eligibility and eligibility for Public Aid patient care and coverage. Receives and screens incoming calls to determine if questions can be answered before routing to the Medical Director's Office. Coordinates the Interstate Service Program. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications Requires knowledge, skill and mental development equivalent to completion of two (2) years of secretarial or business college and one (1) year of secretarial experience OR completion of high school and three (3) years of secretarial experience. Requires the ability to keyboard accurately at 55 wpm. *Qualifying state employees in the employee Upward Mobility Program may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification.

Preferred Qualifications Three (3) years of experience gathering data to conduct special projects and studies for a public or private organization. Three (3) years of experience working with sensitive/confidential information. Three (3) years of experience maintaining records, reports and files. Three (3) years of experience working with timekeeping and daily attendance on a computerized system. Three (3) years of experience updating policies and procedures utilizing personal computers. Two (2) years of experience communicating effectively both orally and in writing.

Conditions of Employment Requires the ability to utilize office equipment, including personal computers. Requires ability to pass the IDHS background check. Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law. *All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.

Work Hours: Monday - Friday, 8:30am - 4:30pm; 30-minute unpaid lunch Headquarter Location: 1200 S 1st Ave, Hines, Illinois, 60141 Division of Behavioral Health and Recovery Madden Mental Health Center Medical Director Work County: Cook

Agency Contact: View email address on click.appcast.io Posting Group: Office & Administrative Support; Social Services About the Agency: The Illinois Department of Human Services uplifts individuals and communities across Illinois. Our mission is to respond to the needs of all people in Illinois so they can lead healthy, safe, and enriched lives. Our vision is the future we are shaping with dignity and the well-being for everyone in Illinois. Our values are the principles that guide us as we work to remove systemic barriers and create lasting opportunities with Compassion, Accessibility, Responsibility, and Equity.

As a State of Illinois Employee, you will receive a robust benefit package that includes the following: A Pension Program Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance 3 Paid Personal Business Days annually 12 Paid Sick Days annually (Sick days carry over from year to year) 10-25 Days of Paid Vacation time annually - (10 days in year one of employment) Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable) 13 Paid Holidays annually, 14 on even numbered years Flexible Work Schedules (when available dependent upon position) 1